Administrative Specialist, Mechanical Engineering

University of Delaware

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Job No: 503646

Work Type: Staff

Location: Newark, DE

Categories: Administrative Support, Full Time

Pay Grade 29E
Context of Job: Under the limited direction of the Mechanical Engineering Business Administrator, the Department Chair, and Senior Design Faculty, the Administrative Specialist is responsible for the administration of the Mechanical Engineering capstone MEEG
401 and MEEG
402 Senior Design courses and selected related events, the ME Alumni Committee and events,administration of the CBER NSF REU program, member of the Mechanical Engineering Publicity Committee, and support of varied

Mechanical Engineering events.

The Administrative Specialist serves as the first line response forthese programs providing quality customer service to a variety of stakeholders and ensuring general support using in-depth knowledge of University policies. The position interacts with faculty,students, College and University administrators, industry programsponsors, vendors, other educational institutions, alumni and government agencies as necessary to exchange information and/orsolve problems and other issues. The Administrative Specialist uses initiative, independent judgment and decision-making skills in carrying out the essential functions of the position.

• Manages and supports the Mechanical Engineering Senior Design program under the direction of the Mechanical Engineering Senior Design Faculty and Mechanical Engineering Business Administrator.
• Has a working relationship with the Associate Dean for Corporate Engagement with regards to the Mechanical Engineering team projects.
• Main contact for Mechanical Engineering Senior Design teams.
  
  Provides communications to Mechanical Engineering Department Senior Design student teams and their faculty advisors regarding purchasing, individual project/budget expenses, and general department correspondence.
• Coordinates and plans Mechanical Engineering Department Senior Design events including Practice Mid-Terms and Mid-Term Review.
  
  Responsible for those event’s logistics, websites, agendas, andinvitations to department faculty, students, panelists, and reviewjudges.
• Recruits and schedules Mechanical Engineering faculty,industry, and Mechanical Engineering alumni to serve as panelistsand review judges for all Mechanical Engineering Department Senior Design team events.
• Creates Mechanical Engineering Senior Design Teams Sponsor listthat include team number, project title, sponsor, faculty advisor,sponsor primary contact(s) name and sponsor email address.
• Creates list of Mechanical Engineering Department Senior Design Teams including team number, student’s first and last name, studentemail address, advisor, student UD r, and department oftheir major.
• Responsible for providing instructions for student teamsneeding to use UD Motor Pool vehicles to visit sponsors. Provides Motor Pool request forms and completes Motor Pool request webformto schedule Motor Pool vehicle for trips.
• Works with COE Procurement to register one student from each Mechanical Engineering Senior Design team to be the Purchasing Agent for their team in UD Exchange. Provides documentation and instructions for making purchases through UD Exchange and through the department for items that cannot be purchased in UD Exchange.
  
  The Purchasing Agent will access a Google form for making purchaseoutside of UD Exchange. This…