Grants Analyst II

University of Delaware

Equal Employment Opportunity Statement

The University of Delaware is an Equal Opportunity Employer that encourages applications from Minority Group Members, Women, Individuals with Disabilities, and Veterans. The University's Notice of Non-Discrimination can be found at http://(Use the "Apply for this Job" box below)..html

Context of the Job

Under the general direction of the Assistant Director, Research Office Shared Services, the Grants Analyst II provides comprehensive financial and administrative support for sponsored research portfolios. Responsibilities include proposal development, submission, and post‑award activities such as account setup, expense tracking, reconciliation, and reporting. The role works closely with the Research Office to ensure compliance with federal, state, and university policies and aims to position UD as an innovative competitor in the research environment.

• Provide direct support for pre‑ and post‑award tasks for research administration.
• Manage a portfolio for the identified Research Office Institutes, Centers, and Service Centers from pre‑award to post‑award, including proposal development, budget management, annual reporting, and sponsor compliance.
• Serve as primary administrative support contact for the assigned research portfolio.
• Coordinate with sponsors, faculty, researchers, and central offices/counterparts to complete tasks involving colleagues in the Research Office, Human Resources, Procurement, and others as applicable.
• Provide ongoing guidance, facilitation, and expertise to faculty and researchers for proposal development and submission.
• Provide instruction on policies, procedures, regulations, and guidelines set forth by UD and various sponsors.
• Report to the Assistant Director to communicate progress and assist with long‑term planning for research support.
• Assist with proposal development and submission to various sponsors, including identifying funding opportunities, preparing financial reports, analyzing budget variances, and supporting project financial activities.
• Approve UDX and Concur transactions by ensuring compliance with sponsor and UD requirements.
• Assist with drafting administrative components of a proposal, including budgets, budget justifications, biosketches, and other support documents.
• Enter proposal data into UD and sponsor enterprise application systems as applicable (e.g., People Soft Financials, Cayuse, Grants.gov, Research.gov).
• Collect required sub‑award documentation from collaborating sub‑recipients.
• Assist PIs with developing cost‑share commitments while advising of potential risks.
• Provide comprehensive review and enhancements of proposal applications to ensure compliance with FOA/RFP and sponsor requirements.
• Facilitate UD institutional review, approvals, routing, and submission of proposals in collaboration with the Research Office.
• Serve as the primary liaison between PIs and the Research Office to ensure timely submission and communication of internal and external deadlines.
• Manage multiple proposals simultaneously to meet all sponsor deadlines.
• Provide guidance and support to faculty on sponsored research financial and budgetary activities.
• Manage transfer of sponsored projects for new faculty.
• Provide timely closeout of grants and contracts.
• Participate in special projects and perform other job‑related duties as assigned.

• Bachelor's degree with three years of related experience, or equivalent combination of education and experience.
• Degree in Business Administration, Accounting, Finance, or a related field preferred.
• Prior experience managing sponsored research programs at a higher education or research‑intensive institution.
• Experience in pre‑ and post‑award aspects of sponsored research administration.
• Demonstrated skill in federal, state, and foundation budget preparation, contract/grant management, and financial/budget planning in an academic setting.
• Ability to analyze budgetary expenditures for sponsor and institutional compliance and to quantify complex reports and projections.
• Ability to interpret and apply guidelines and procedures and communicate effectively with stakeholders.
• Experie…