Finance & Operations Lead Academic Initiatives

University of Delaware
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Job No: 503041
Work Type: Staff
Location: Newark, DE
Categories: Administrative Support, Full Time

PAY GRADE: 31E

CONTEXT OF THE JOB:

Working under the direction of the Vice Provost for Academic Programs and University Initiatives, the Business Administrator is responsible for the financial and administrative operations of thelarge and complex university initiatives portfolio. The APUIportfolio includes the Fin Tech Innovation Hub, the Center for Innovation in Lifelong Learning and Teaching – which includes fourunits(Academic Technology Services, Center for Teaching Assessmentand Learning, UD Online, and Professional and Continuing Studies(which includes the access center, non-credit programs, and Osher Lifelong Learning Institute)), and the Division of Enrollment Management.

The Business Administrator interacts with and serves as liaisonfor the units in the portfolio, and coordinates with the businessadministrator in enrollment management. The person in this rolewill work closely with the budget office to ensure the financial health of the portfolio units and align the portfolio with university level goals and mission.

MAJOR RESPONSIBILITIES:

• Assist and advise the Vice Provost for Academic Programs and University Initiatives on fiscal, human resource, space, and procurement matters
• Manage the daily financial operations of units in the portfolio, with the exception of Enrollment Management
• Coordinate with the business administrator in the Division of Enrollment Management to ensure the financial operations of theunit are in line with broader portfolio goals and financial objectives
• Prepares and administers, in consultation with the Vice Provost, accounts and budgetary matters related to appointments andsalary.
• Monitors expenditures, performs analyses, provides projections,and processes requisitions
• Oversees the budgets of all units in the portfolio, includingbasic budgets, endowments, discretionary funds, etc.
• Prepares projections for the portfolio and evaluates variousplanning scenarios as well as prepare and interpret financialreports for the Vice Provost
• Develop financial models and develop forecasts to interpret financial projections for the portfolio
• Manages annual BTA and year-end budget reconciliations
• Responsibility for obligations and expenditures for the budgetand prepares monthly reports, analyses and projections aboutrevenue and estimated expenditure, with recommendations for modifications
• Participates in audits of portfolio accounts
• Actively manages the portfolio and its units’ budgets
• Participates in the budgeting and implementation of specialinitiatives
• Provides accurate financial information to the Vice Provost andthe reporting units in the portfolio
• Prepares and presents materials to summarize and justifyunit/program budget requests, including data gathering/reporting and trend analyses in connection with budgetary formulation and administration.
• Assists the Vice Provost on operational and administrativematters; reviews, interprets, recommends, and/or implementsfinancial policies; identifies and resolves issues regardingadministrative and fiscal matters; develops systems to monitoracademic and administrative deadlines; regularly evaluatesportfolio administrative systems and services.
• Ensures accurate, compliant and efficient management of the portfolio procurement activities, including Concur and UD Exchangeworkflow processes and transactions.
• Ensures proper implementation of policies and procedures in theareas of finance and operations to ensure adherence to Federal and University policies. Interprets and provides guidance regarding
  
  University policies and procedures for the Vice Provost.
• Provides orientation and interpretation of University policies and procedures for new portfolio unit leadership.
• Partners with the portfolio leadership to implement strategicoperational objectives, and new program initiatives.
• Regularly meet with the Vice Provost and portfolio leadershipactively make recommendations regarding new administrative policies and procedures or changes and improvements to existing processes;develop and/or initiate new office forms and procedures.
• Manage fiscal affairs of the department, including budgetcreation/management planning, expenditure and costs analysis.
• Performs other job-related duties as assigned.

QUALIFICATIONS:

• Bachelor's degree in Business Administration, Accounting, orother related field and five years of job-related experience, or equivalent combination of education and experience.
• Experience with budget preparation and management, financial reporting, administrative policies and procedures, and human resources management.
• Thrives in a fast-paced environment and is excited to…