Grants Analyst II, College of Agriculture and Natural Resources

University of Delaware

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Pay Grade: 30E

Context of the Job

Under general direction of the Manager, Grants Administration, the Grants Analyst II primarily manages the pre‑award and post‑award administration for all external funding to the Cooperative Extension unit within the College of Agriculture and Natural Resources (CANR). Additionally, this position is responsible for college‑wide financial/budgetary projections of Federal Appropriations including cost share on state appropriations, and analyses of actual activity to facilitate decision‑making and planning by CANR leadership.

• Provide in‑depth support of pre‑award processing including close communication with the PI and relevant Extension personnel; review the solicitation information and sponsor requirements to guide the process, including observation of potentially difficult clauses, match requirements, etc.; recommend budget, certifications, effort committed and matching funds requests; interface with subcontract participants, where applicable, to ensure subcontract proposal inputs are completed; verify accuracy prior to submission to the University Research Office.
• Create, collect, and review complex proposal information including budget, budget justification, and proposal documents. Recommend matching funds sources and advise PI on optimal use of resources. Review and make suggestions for award document for restrictions, reports, and anything specific to the award.
• Process journal vouchers, budget revisions, reconcile account code activity, and manage the labor allocation module (LAM). Effort Administrator for the unit.
• Act as liaison between faculty member/Extension personnel and Research Office on all proposal matters. Communicate and work directly with the Research Office and other CANR departments to monitor and manage sponsored funds. Communicate with sponsors in conjunction with Extension leadership.
• Collaborate with the Cooperative Extension Business Administrator with the review of financial statements to ensure expenditures are allocated to proper grants/accounts and against the correct budget categories specific to personnel engagements on Federal Appropriations.
• Review monthly financial statements with the Associate Dean for Cooperative Extension to ensure expenditures are allocated to proper grants/accounts and against the correct budget categories. Research and report on variances to program budget, and budgetary matters related to personnel engagements. Proactively work to resolve discrepancies.
• Manage daily financial activities and compliance with all UD policies and procedures, and sponsor regulations.
• Collect and analyze financial data in preparation for monthly reports for distribution to PI and to provide relevant expenditure projections, including to review post‑award activity, projections, and future proposal submissions.
• Monitor and track Extension‑wide salary obligations, including updating the LAM and tracking appropriate cost share on sponsor funds.
• Review with the Business Officer complete fiscal year operational budgets for Cooperative Extension funds, including State and Federal Appropriations. Assist with the management and timely data gathering from all fund sources for the budget planning files for Cooperative Extension.
• Provide training for Extension personnel and assist with the training of other CANR personnel and faculty in all aspects of proposal preparation and grant management.

• Provide monthly college‑wide reports for external and internal sponsored research and all other sponsored programs. Design and implement improved methods for compiling existing information to improve reporting capability and information.
• Develop and prepare reports on sponsored programs funding utilizing various reporting and analysis tools, including but not limited to…