Recruitment Coordinator

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at

The Talent Acquisition Coordinator is responsible for assisting the Talent Acquisition team in meeting ongoing hiring goals by managing all aspects of the candidate interview experience. The Talent Acquisition Coordinator will be the primary point of contact for candidate questions and seamlessly ensure a positive experience throughout all aspects of the candidate recruitment cycle. This position will be responsible for scheduling and coordinating interviews, posting jobs, assisting with resume review and offer letter creation, high volume phone screens, and partnering with the HR Operations team in monitoring the pre-employment background process.

Limited local travel may be required. Ideal candidate will be able to create workforce efficiencies to business process, resolve conflict independently, and be flexible in learning all facets of the Talent Acquisition process.

• Schedule interviews for Talent Acquisition team and hiring managers.
• Work with candidates and Hiring Managers of all levels to schedule suitable interviews, reserve interview rooms, rearrange schedules as needed, greet candidates, and confirm candidate interviews.
• Arrange all candidate interview travel and reimbursement.
• Manage the job posting process using our Application Tracking System and maintain job listings on external job posting sites.
• Assist in sourcing and reviewing candidate applications.
• Assist with high volume phone screens.
• Prepare candidate experience documents including interview schedules to confirm all interviews.
• Assist with metric reporting and tracking of active and filled requisitions.
• Assist with electronic offer letter creation.
• Maintain Talent Acquisition SharePoint site.
• Research, prepare and participate in local job fairs and community events.
• Partner with HR Operations to monitor candidates within the pre-employment background check process.
• Act as first point of contact for Talent Acquisition pertaining to all recruitment requests and inquiries.
• Assist in report and/or presentation preparation.
• Provide support in maintenance and integrity of Applicant Tracking System.

• Mandatory Skills
• Bachelor’s Degree in Human Resources or related field.
• At least 1 year of experience in Talent Acquisition or HR, with experience scheduling interviews and posting job roles, conceptual understanding and exposure to high-volume recruiting practices and processes.
• Basic knowledge of employment law and compliance standards (EEO, OFCCP, affirmative action).
• Basic knowledge of application tracking systems.
• Excellent oral and written communication.
• Proficient with Microsoft applications.
• Ability to handle multiple tasks in a time-sensitive, fast-paced environment.
• Desired Skills
• Experience phone screening for high-volume operational roles.
• Experience with passive sourcing.
• Experience working for a federal contractor.

Sanoj vk | Team Recruitment | Mindlance, Inc. | W: