Judicial Operations Manager

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This is the first line manager of a unit of a court's operations (i.e., 24-hour JP Courts or other designated courts, county-wide operations for CCP, criminal or civil divisions in Family Court, or a major functional unit of Superior Court operations) responsible for program/administrative responsibilities such as implementing policies/procedures, representing the courts' operations in the testing of pilot programs as the subject matter experts and implementing new programs as a result of legislation.

Positions typically report to an administrative superior.

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

• Assesses case filings to determine placement in case track/program or recommends referral to alternative case tracks.
• Interprets and applies court rules, laws and procedural requirements for case events and caseflow management.
• Monitors and coordinates case activity through multiple legal events and processes. Tracks case events/status, anticipates case flow problems/causes for delay and initiates appropriate action to expedite cases effectively and efficiently including contacting participants to resolve issues that inhibit case flow.
• Develops case management procedures for use by judge or team.
• Advises judicial officers regarding various case events that ultimately lead to final case disposition.
• Coordinates case activity and events with judicial officers, attorneys, law enforcement agencies and litigants.
• Resolves technical case processing issues requiring research of case data and coordinating activities with other agencies and courts.
• Researches case files, records and other sources of information to insure accuracy of case data, prepare and issue court documents and resolve discrepancies and issues related to caseflow.
• Establishes and maintains contacts with the legal community, other agencies and courts/units, both externally and internally, to ensure case flow is expedited.
• Enters case data into automated case management systems; prepares and maintains case files and records.

Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

• Three years experience in managing cases as they move through the legal process.
• Six months experience in interpreting laws, rules, regulations, standards, policies, and procedures.
• Six months experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
• Six months experience in narrative report writing.
• Six months experience in staff supervision which includes planning, assigning, reviewing, and evaluating the work of others.