Manager, Facilities

Manager, Facilities

Blood Bank of Delmarva (Christiana Donor Center/Headquarters – Newark, DE) and donor centers in Chadds Ford, PA;
Middletown, DE;
Dover, DE;
Dagsboro, DE;
Salisbury, MD.

The Manager, Facilities position is responsible for the administration of regulatory affairs, contracts, leasing, possible purchasing, security, cleaning services, and special projects. This position is considered “essential” during severe weather or emergency operation events.

• Assist administration and execution of leasing activities.
• Prepare, maintain, analyze, negotiate, and revise facilities-related contracts.
• Oversee quality/regulatory compliance; prepare and maintain required documents.
• Coordinate surveys, certifications, and accreditations.
• Provide project management from inception through completion.
• Assist in administering budgets and complex projects related to security, work order systems, invoices and e-requisitions, payroll, quality and regulatory affairs and inventory and supplies.
• Participate in development of strategies to identify, evaluate, implement programs, and ensure timely follow-up of pending property and compliance-related issues.
• Collaborate with Building Managers on NYBC-wide facilities’ programs as needed.
• Consult with internal customers to ensure efficiency in facilities operations as it relates to facilities usage.
• Participate in problem-solving procedural and policy related issues with business unit directors and HR.
• Manages, trains, mentors, and develops assigned staff.
• Ensures the proper building operations by developing and enforcing preventative maintenance programs, troubleshooting malfunctions, coordinating tradespeople, and recommending equipment purchase/replacement.
• Plans and implements projects and manages the time, resource and cost elements.
• Acts as a technical advisor for mechanical, electrical, plumbing and refrigeration support.
• Ensures compliance with all regulations, procedures, policies and guidelines and establishes organizational unit SOPs.
• Facilitates and manages hazardous, nonhazardous and bio-hazardous waste removal.
• Achieves financial objectives by monitoring budgets, scheduling expenditures.
• Manage people and operational units, participate in administrative committees, and prepare budgets.
• Supervise and direct maintenance staff.
• Schedule and oversee the day-to-day maintenance and repairs of the Providence Center and other satellite sites.
• Maintain professional communications and interact effectively with employees, tenants, landlords, building officials, vendors, contractors and other outside personnel.
• Conduct job activities to ensure compliance with applicable state and federal regulations, FDA and AABB guidelines, and internal Blood Center policies and procedures.
• May oversee performance of minor repairs, overhauls and preventive maintenance on HVAC, Electrical and plumbing systems, buildings and grounds.
• Order all the supplies and tools needed for the department.
• Schedule and distribute work orders to maintenance staff.
• Evaluate equipment and systems for repairs or replacement, and advise the Director, Facilities or Director of Purchasing.
• Maintain legible, accurate and complete documentation for all maintenance work.
• May fill in for Maintenance person as needed.
• Manages facilities maintenance support to all sites, while providing ongoing assessment of building operations and improvement of performance and productivity of facilities and Building Operations staff.
• Manages staff workflow including coordination of services, prioritization and scheduling of routine and unplanned maintenance, tracks and monitors progress of maintenance and ongoing projects.
• Directs and coordinates crews in scheduling, organizing, and completing projects, including outside contractors.
• Manages construction, renovation, and improvement projects through the design, construction, and post-construction phases as required.
• Conducts bid proposals, procures project equipment and materials, and schedules work.
• Collaborates closely with project stakeholders and other department leaders to ensure that the work planned and completed by Facilities meets user needs.
• Plan, direct and monitor…