Publishing Coordinator, UD Press

Pay Grade: 29E

The University of Delaware Library, Museums and Press inspires the intellectual, scholarly and creative achievement of our community. We are strongly committed to diversity within our community and fostering safe, welcoming, and inclusive spaces and opportunities where everyone has an equal opportunity to learn, create, and grow. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion and will assist us to expand our capacity for diversity in the broadest sense.

We collaborate with strategic campus partners to achieve these priorities, as well as with national professional organizations.

The University of Delaware Press is a leading scholarly publisher in numerous fields, including literary studies, especially early modern literature; eighteenth‑century studies;
French literature and culture; and art history. It also publishes works of regional significance, cultivating growing list areas in material culture and transatlantic studies. The Press currently publishes 12‑15 titles per year through a partnership with Rutgers University Press under which Rutgers produces and publishes University of Delaware Press titles in print and electronic formats, distributes those books through its sales and vendor channels, and assists in marketing and publicity.

• Assist in crafting and executing the Press’s annual marketing strategy: manage multiple calendars; execute web and social media promotion; meet deadlines for advertisements; award applications, and conference materials and displays; identify and pursue additional marketing and publicity opportunities.
• Travel to academic and professional conferences as a representative of the Press to staff exhibit booths, liaise with authors and prospective authors, and sell books.
• Participate in outreach to regional institutions and potential partners about the Delaware History and Culture series. Design basic marketing materials, such as flyers, advertisements, and web/social media graphics.

• Assist in editorial review of manuscripts, including vetting images and permissions. Prepare and perform final manuscript transmittals to production.
• Triage proposals and manuscript submissions and consult with the Director on responses; write rejection letters to authors.
• Coordinate the review process, including finding and soliciting external readers, sending out manuscripts for review, and processing honorarium payments for readers.
• Manage production of open access (OA) publications, including uploading assets to the Press’s OA publishing platform; edit and organize assets; populate the platform with explanatory text and metadata.
• Edit Open Educational Resources (OERs) in support of the Library’s Open and Affordable Teaching Materials grant initiative.

• Serve as a liaison with the Press’s publishing partner on marketing‑ and metadata‑related issues, including conference displays and advertisements, maintenance of the UD Press subsite on the partner’s website, and ensuring integrity of data in the Press’s title management database.
• Manage administrative operations, including maintaining press records tracking manuscripts from submission to production.
• Work with the Director to manage all book records in the title management database, including creating metadata for press titles and tracking incoming reviews.
• Organize press editorial board meetings; take, transcribe, and disseminate meeting minutes.
• Assist with evaluating and updating press procedures and documentation.
• Serve as a member of relevant Library, Museums and Press committees and working groups, as needed.
• Provide functional supervision to student and part‑time employees.
• Abide by Press Code of Conduct, in which staff, editorial board members, authors, reviewers, publishing partners, and vendors can carry out our work in a safe professional environment, characterized by mutual respect and a commitment to equity, inclusion, and collaboration.

• Bachelor’s degree in English, marketing/communications, or related field, with two years of related experience with print and…