Grants Analyst II, Research Office

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Job No: 503134 | Work Type:
Staff |

Location:

Newark, DE/Hybrid | Categories:
Grants & Contracts, Full Time | Pay Grade: 30E

Under the general direction of the Assistant Director, Research Office Shared Services, the Grants Analyst II provides comprehensive financial management tasks for all assigned sponsored research portfolios. This includes financial and administrative support for proposal development, management of proposal submission process, and submission of assigned proposals to the Research Office. Additionally, for the research portfolio assigned, you will be responsible for overseeing post-award activities such as account setup, expense tracking, reconciliation, and reporting.

The research portfolio will consist of the Research Institutes, Centers, and Service Centers that report to the Research Office, excluding the Mid‑Atlantic Regional Association Coastal Ocean Observing System (MARACOOS) and National Institute for Innovation in Manufacturing Biopharmaceuticals (NIIMBL). This position works closely with the Research Office to ensure compliance with federal, state and university policies and procedures with regards to research administration.

In supporting identified Research Office Research Institutes, Centers, Service Centers and the Research Office, the Grants Analyst II will help position UD as an innovative competitor in today's complex and rapidly changing research environment. This role requires excellent problem‑solving skills and the ability to effectively support faculty and staff on all sponsored project‑related tasks and issues. The Grants Analyst II will manage the identified Research Office Institutes, Centers, and Service Centers pre and post award activities within Shared Services.

Initial assignments will focus on supporting faculty and researchers submitting proposals through the Research Office Institutes, Centers, and Service Centers, with additional responsibilities to evolve based on ongoing business needs of the Research Enterprise. The Grants Analyst II will coordinate with Principal Investigators (PIs), central pre‑award counterparts in the Research Office, other University constituents, and sponsor contacts to perform tasks.

• Provide direct support for pre‑ and post‑award tasks for research administration.
• Manage an individual portfolio for the identified Research Office Institutes, Centers, and Service Centers from pre‑award to post‑award, including proposal development, budget management, annual reporting and sponsor compliance.
• Serve as primary administrative support contact for assigned research portfolio.
• Coordinate with sponsors, faculty, researchers, and central offices/counterparts to complete tasks, including individuals in the Research Office, Human Resources, Procurement, and others as applicable.
• Provide ongoing guidance, facilitation and expertise to faculty and researchers for proposal development and submission.
• Provide instruction to faculty and researchers on policies, procedures, regulations, and guidelines set forth by UD and various sponsors.
• Report to the Assistant Director to communicate progress and assist with long‑term planning for research support.
• Assist Research Office and PIs with proposal development and submission to various sponsors, including:
• Identification of funding opportunities based on individual research and access to UD resources.
• Prepare financial reports, analyze budget variances, and support project financial activities, including monthly reports and budget changes.
• Approve UDX and Concur transactions by ensuring compliance with sponsor and UD requirements.
• Assist with drafting administrative components of a proposal, including budgets, budget justifications, biosketches, and other support documents.
• Enter proposal data into UD and sponsor enterprise…