Accounts Payable Clerk Newark, NJ

Accounts Payable Clerk

We are looking for an Accounts Payable Clerk to join a busy accounting team. This position is responsible for supporting daily payables operations, maintaining accurate financial records, and helping ensure vendors and employees are paid correctly and on schedule. The ideal candidate is organized, attentive to detail, and comfortable handling invoice review, reconciliations, and general accounting support in a fast-paced environment.

Responsibilities:

• Review and enter vendor invoices with the correct accounting codes while confirming required approvals are in place before processing.
• Compare vendor statements against internal records, research mismatches, and work with both suppliers and internal teams to resolve outstanding issues.
• Maintain up-to-date supplier files and assist with setting up new vendors, including collecting and validating tax documentation.
• Track open payables to help ensure obligations are settled within established payment terms and according to department schedules.
• Address vendor payment questions promptly and provide attentive support to resolve billing or remittance concerns.
• Contribute to month-end accounting activities by preparing reconciliations, supporting accrual entries, and assisting with financial reporting tasks.
• Examine employee expense submissions for policy compliance and process approved reimbursements accurately.
• Provide additional accounting support with receivables activities such as cash application, account reconciliation, and collection follow-up when needed.
• Sort and distribute incoming mail and handle administrative duties that support the day-to-day needs of the accounting department.
• Take on special projects and other finance-related assignments as business needs evolve.