Word Processing Specialist

Summary/Objective

Source Pro Search is conducting a search for a Word Processing Specialist.

• To act as the first point of contact for users seeking word processing assistance and/or document problem resolution.
• The position requires the candidate to have advanced level of knowledge in technology, advanced word processing including Microsoft Word and Power Point.
• The successful candidate must have the ability to learn rapidly, be personable, self-motivated, flexible, reliable, and transcend to problem solving for the success of the department.
• This position requires the candidate to act as a bridge between the technology department and staff.
• The candidate is responsible for identifying areas requiring reinforcement or training and developing and delivering programs to address these issues.

• Handle complex document production and be proficient in iManage, Advanced Word, Excel, PowerPoint, Adobe Acrobat, Best Authority, Westlaw, Lexis, Aderant, and similar software;
• Assist with applications upgrade, testing and recommendations;
• Assist with the creation of document templates, document clean up and conversion;
• Create and revise complex legal documents adhering to Firm’s styles and guidelines;
• Provide technical assistance through helpdesk ticketing system in-person, via e-mail and phone;
• Assist with the creation/editing of table of authorities and table of contents using best authority; hyperlinking utilizing Westlaw and Lexis; bookmarking and PDF editing;
• Assist with data entry using various software applications and/or transcripts of analog/digital dictation; (Big Hand, DVD, CD, online links);
• Knowledge and competence in e-filing in both federal and state courts in NJ/NY;
• Knowledge and competence for in-person/virtual notarization; 8597392v3 Competencies;
• Advanced knowledge of Microsoft Suite (Outlook, Word, Excel, PowerPoint), Windows 10/11, Office 365, iManage;
• Strong organizational, customer service and problem-solving skills;
• Strong oral and written communication skills;
• Extraordinary attention to details;
• Ability to work collaboratively with lawyers, staff and clients, while demonstrating strong teamwork and positive attitude;
• Ability to work on projects, in a rapidly changing environment and provide timely, high-quality and accurate work product;
• Ability to multitask and effectively meet deadlines;
• Ability to quickly learn new technology and develop computer skills to meet users’ needs;
• Ability to handle confidential material in a discreet manner;

• Minimum HS diploma
• Minimum of 5 years law firm secretarial and/or word processing experience;

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.