Office Assistant

Position Details

Position Information

Recruitment/Posting Title Office Assistant Job Category AFSCME 1761 (COLT) Department Admissions Newark Overview

The Division of Enrollment Management at Rutgers University-Newark is dedicated to attracting, admitting, and supporting students throughout their academic journey. The division includes several key areas:
One Stop Student Services (which integrates the Office of Financial Aid and the Registrar's Office), the Office of Graduate and Undergraduate Admissions, and the Center for Pre-College Programs.

The Office Assistant in the Office of Graduate and Ungraduate Admissions provides day-to-day office support ensuring high-quality, student-centered service delivery. This role supports staff, office workflow, and continuous improvement within the Office of Graduate and Undergraduate Admissions.

Posting Summary

Rutgers University
- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking an Office Assistant. Reporting to the Director of Campus Programs and Visitor Services, the Office Assistant provides, but is not limited to, program coordination and administrative support to the Office of Graduate and Undergraduate Admissions. The Office Assistant is the first point of contact for visitors to the Office of Graduate

and Undergraduate Admissions. He/she/they must be able to professionally manage high-volume welcome/reception and processing areas.

This position is responsible for and not limited to the following:

* Coordination with the Director and the Administrative Coordinator to ensure the day-to-day operations of the Office of Graduate and Undergraduate Admissions are supported.

* Prioritize tasks and manage the flow of traffic in the welcome/reception and processing areas, handling regular walk-in traffic as well as scheduled appointments/visitors to the office.

* Manage other duties as assigned throughout the year demonstrating their capability to learn new information, understand it and use that information to be effective in the position.

* Due to the nature of this position and its open location, this person must maintain an organized, neat, clean, and confidential area; must also ensure that the reception area is always visually pleasing and welcoming to visitors.

FLSA Nonexempt Grade 13 Salary Details Minimum Salary  Mid Range Salary  Maximum Salary  Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

* Medical, prescription drug, and dental coverage

* Paid vacation, holidays, and various leave programs

* Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options

* Employee and dependent educational benefits (when applicable)

* Life insurance coverage

* Employee discount programs

Position Status Full Time Working Hours 37.5 Standard Hours 35.00 Daily Work Shift Day Work Arrangement

This position requires a fully on-site work arrangement. (Approval not required)

Union Description AFSCME - Local 1761 COLT Payroll Designation People Soft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility PERS

Qualifications

Minimum Education and Experience

* High school/vocational school education or equivalent and three years of related clerical work experience.

* Computer data entry skills are necessary.

* Requires the ability to record and maintain data in computerized and non-computerized formats. Must be able to communicate effectively.

* Must have effective client service skills.

* The ability and…