Business Assistant II

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Job Category:
Staff & Executive - Administrative & Support

Department:
Precollege Programs Center

The Center for Pre College Programs administers precollege and pipeline programs designed to educate, inspire, and prepare students for success in secondary and post-secondary education while promoting a college-going culture.

Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking a Business Assistant II. Reporting to the Director/Associate Dean of the Center for Pre College Programs (CPP), with a dotted line to the Senior Department Administrator, Supervisor, at Rutgers University-Newark, this position provides business support to the Center for Pre College Programs by coordinating and administering business office activities to help achieve departmental objectives.

• Plans, facilitates, and manages key fiscal and business administrative functions of CPP’s six core programs that serve approximately 2,000 students
• Accurately prepares, reviews, and reconciles purchase orders, IPOs, cash transmittals, journal entries, commitments, and other financial transactions and documents
• Provides general administrative and operational office support functions for the Center i.e., processing records such as travel orders, expense reports, and payroll/People Soft transactions
• Prepares commitment accounting, ensures the availability of funding, and maintains accurate records and accounting of all expended funds
• Reconciles accounts monthly and prepares fiscal and program reports for the university, state, federal, and other sponsored programs as required
• Provides administrative support to the CPP Director/Associate Dean by managing their calendar, scheduling meetings, overseeing preparations for events, and handling external communications
• Assesses center matters and evaluates issues before they reach the CPP Director/Associate Dean
• Assists the CPP Director with preparing documents for the Recruitment, Onboarding, and Classification System (ROCS) and the Human Capital Management (HCM) system for submission to the Sr. Dept. Administrator
• Supports the CPP Director/Associate Dean in developing and submitting the annual budget, including monthly and forecasting reports as required by the Senior Department Administrator
• Makes recommendations to improve financial and business processes to enhance operational efficiency

Nonexempt

Grade 03

Minimum Salary: 52,602.48
Mid Range Salary: 64,788.98
Maximum Salary: 76,975.48

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax‑deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Full Time

Standard

Hours:

37.50

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are…