Executive Assistant, Technology

Position: Executive Assistant, Technology 3516028
Executive Assistant - Technology

Newark, NJ

$65,000 - $95,000

Our client is seeking a highly organized, proactive, and self-driven Executive Assistant to support, Director of Technology. This position requires someone who can confidently manage administrative functions, anticipate needs, and ensure that the Director operates at peak efficiency. The ideal candidate will be someone who takes full ownership of tasks, can work independently with minimal supervision, and has the creativity to problem-solve when David is unavailable.

This is a critical role for keeping operations flowing smoothly and ensuring follow-through on priorities.

Responsibilities

• Own, manage, and optimize the Director's calendar, ensuring all meetings, appointments, and priorities are properly scheduled.
• Attend meetings with the Director and take clear, organized notes.
• Record, format, file, and maintain meeting minutes, action items, and follow-up lists.
• Track and ensure completion of all follow-ups, deadlines, and commitments.
• Maintain digital files, documents, and organizational systems.
• Act as the Director's main administrative point of contact.
• Prepare materials, documents, and information ahead of meetings.
• Assist with departmental coordination, communication, and workflow alignment.
• Identify bottlenecks or issues and help create solutions to keep projects moving.
• Work with high independence - able to understand direction even when brief.
• Make decisions and handle routine matters without needing constant supervision.
• Anticipate needs and take initiative to address tasks before being asked.
• Provide creative solutions when challenges arise and recommend options or next steps.
• Serve as a professional and helpful liaison on behalf of the Director.
• Draft emails, messages, and communications as needed.
• Ensure timely follow-up and completion of all requests directed to or from the Tech Director.

Qualifications:

• Prior experience as an executive assistant, administrative assistant, project coordinator, or similar role preferred.
• Strong note-taking, documentation, and organizational skills.
• Excellent time-management and ability to manage multiple priorities.
• Ability to work independently with minimal daily supervision.
• Creative and resourceful - able to suggest solutions and handle challenges.
• High level of professionalism, confidentiality, and discretion.