Parts Administrator

Campbell Supply Company — Newark, NJ Part-Time | On-site | Parts Department Monday - Friday | Flexible 8:00 AM–12:00 PM or 1:00 PM–4:00 PM Parts Administrator About Us

Campbell Supply Company is a leading commercial and emergency vehicle dealership with multiple locations across New Jersey and New York. We pride ourselves on delivering responsive service, dependable parts support, and a customer-first experience. Our Parts team plays a vital role in keeping our customers and internal service departments running efficiently.

The Parts Administrator provides administrative and operational support to the Parts Department by managing documentation, inventory records, billing support, and customer service inquiries. This role is ideal for an organized, detail-oriented individual looking for a part-time position with a flexible weekday schedule. The Parts Administrator helps ensure accuracy, organization, and communication throughout daily parts operations.

• Sort and process pick tickets to ensure accurate and timely billing
• Receive and verify parts into inventory, confirming quantities, pricing, and part numbers
• Monitor and follow up on purchase orders and backorders
• Organize and maintain parts documentation, freight papers, and invoices
• Provide customer service support, including invoice, credit, and core documentation requests
• Coordinate with returns and core departments to process credits and adjustments
• Assist with delivery route tracking and confirmation as needed
• Work with accounting to obtain and supply vendor invoices
• Log dealer invoices and provide documentation to service and warranty teams
• Support a clean, organized, and efficient parts department environment

• High school diploma or equivalent preferred
• Previous administrative, parts, or inventory experience preferred
• Strong organizational skills with high attention to detail
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Ability to learn internal dealership or inventory management systems
• Strong communication and customer service skills
• Ability to work independently and as part of a team Key Competencies
  • Attention to Detail & Accuracy
  • Inventory and Documentation Management
  • Customer Service & Professional Communication
  • Time Management & Prioritization
  • Problem-Solving & Follow-Through
  Physical Requirements
  • Primarily office and parts-counter environment
  • Frequent computer and paperwork handling
  • Occasional standing, walking, and light lifting
  • Ability to lift up to 50 lbs with assistance when required
  Benefits
  • Competitive hourly pay
  • Paid time off and holidays
  • Ongoing training and career growth opportunities
  Schedule
  • Part-time
  • Monday–Friday
  • Flexible shift: 8:00 AM–12:00 PM or 1:00 PM–4:00 PM
  Work Location
  • On-site at Campbell Supply Company - Newark, NJ
  How to Apply

  Apply directly through Indeed by submitting your resume.

  The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classifies in this position.