Executive Assistant to C Level Executive

A Leading Global Commercial Insurance Provider in Midtown Manhattan seeks a full‑time executive assistant to support a C‑level executive. Candidates must have 7–10+ years of high‑level experience, a bachelor's degree, and be based in NYC. Ideal candidates are polished, professional, flexible, resilient, proactive, confidential, detail‑oriented, and able to handle fast‑paced, high‑pressure work with a 24/7 mentality.

Compensation:
Salary 150‑175k+ base, paid overtime, discretionary bonus eligibility.

Hours:

8:30 am‑5:30 pm, with flexibility for overtime and occasional weekend check‑ins during the executive’s travel. 5 days in office.

• Provide comprehensive administrative support, managing schedules, priorities, and communications with precision and discretion.
• Act as gatekeeper and liaison among executive, board members, senior leaders, investors, and partners.
• Anticipate needs, proactively solve problems, and handle sensitive matters confidentially.
• Own end‑to‑end calendar management across global time zones.
• Prepare agendas, briefing materials, presentations, and follow‑up action items.
• Arrange complex domestic and international travel on short notice, including flights, accommodations, ground transportation, and visas.
• Manage itinerary changes and handle disruptions calmly and efficiently.
• Submit accurate expense reports, ensuring compliance with company policies.
• Maintain high accessibility and responsiveness outside standard business hours as required.
• Support urgent requests with professionalism and composure.
• Track priorities, deadlines, and deliverables; ensure follow‑through.
• Collaborate with other executive assistants and teams for alignment and efficiency.
• Manage local facilities support services.
• Support special projects and ad‑hoc initiatives as assigned.

• Minimum 7+ years of experience supporting a front‑office C‑level executive.
• Bachelor’s degree required or strongly preferred.
• Proven ability to operate in high‑pressure, fast‑moving environments.
• Strong judgment and emotional intelligence; can handle challenging situations professionally.
• Exceptional organizational and time‑management skills with meticulous attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities simultaneously.
• Advanced proficiency in Microsoft Outlook, Teams, PowerPoint, Excel, and related tools.
• Calm, confident, unflappable demeanor.
• Highly adaptable and comfortable with ambiguity.
• Proactive, self‑directed, solution‑oriented.
• Absolute discretion and integrity.