Program Assistant

Overview

The School of Nursing is one of eight schools of Rutgers Biomedical and Health Sciences. It offers undergraduate, graduate, and doctoral programs across campuses in Newark, New Brunswick, and Blackwood, and provides opportunities in education, research, and clinical practice.

Rutgers seeks a Program Assistant for the Division of Advanced Nursing Practice (ANP) within the School of Nursing located in Newark, NJ. The assistant will perform a wide variety of administrative and office management responsibilities and coordinate administrative services to enable efficient operation of the Nurse Anesthesia Program.

• Provides administrative support to the Program Director, Assistant Program Directors, and faculty of the Anesthesia Program.
• Organizes, maintains, and files confidential correspondence and essential student and faculty records (physical and electronic).
• Supports and maintains specific electronic vendor services such as web‑based platforms for clinical logging and curriculum content review.
• Facilitates communication between the school, faculty, and students; documents attendance, takes meeting minutes, drafts and sends mass emails, and serves as the program’s primary point of contact.
• Prepares comprehensive reports, presentations, and official correspondence; responds to inquiries and distributes informational materials in a timely manner according to university policy and practice.

• Bachelor’s Degree in a related field is required.
• A minimum of one (1) year of professional‑level experience required.
• Equivalent experience, education, and/or training may be substituted for the degree requirement.
• Knowledge and understanding of academic program design, coordination, organization, facilitation, report analysis, and writing.
• Proficiency in Microsoft Office and basic data analysis.
• Advanced knowledge of office and administrative practices and principles, familiarity with standard office equipment/programs, and excellent written, verbal, and communication skills with a diverse population.
• Detail oriented with the ability to exercise discretion and maintain confidentiality; ability to establish and maintain effective and harmonious work relationships with faculty, staff, students, and the general public.
• Strong organizational skills and the ability to pay careful attention to details in a fast‑paced, team environment.
• Flexibility to adjust work hours occasionally to support program needs and faculty schedules.

• Experience with Banner, Marketplace, Cornerstone, Adobe, and other customized software.

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax‑deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Full‑time position, 37.5 hours per week. This position may be eligible for a hybrid work arrangement.

Rutgers is an equal access/equal opportunity institution. Rutgers provides professional and practical opportunities to applicants and employees irrespective of race, creed, color, national origin, age, ancestry, or other protected status. See our Non‑Discrimination Statement for additional information.