Administrative Assistant

Administrative Assistant

Recruitment/Posting Title
- Administrative Assistant

Job Category
- Staff & Executive
- Healthcare

Department - NJMS - CCI
- Cell Signaling Ce

Overview
- New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway;

and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary
- Rutgers, The State University of New Jersey, is seeking an Administrative Assistant in the Center for Cell Signaling within the New Jersey Medical School (NJMS). The primary purpose of the Administrative Assistant position is to provide administrative services and support to the Center for Cell Signaling. Provide support with the Center's programs including the seminar series and graduate courses. Prepares and processes requisitions relating to the Center and faculty, and process VISA applications for international hires.

Assist supervisor with faculty recruitment. Serves as a liaison with various offices within and outside the University.

Among the key duties of this position are the following:

• Using Marketplace, processes requisitions and obtain purchase order numbers. This includes duplicating and distributing copies for appropriate faculty and staff. Contacts vendors and/or Accounts Payable, if necessary, regarding orders and/or billing. Order supplies for the Center and/or administration.
• Coordinates the seminar schedules of the Center, which entails confirmation correspondences to speakers and hosts, prepares follow-up correspondence, arranges for internal and external advertising, secures honoraria and requisitions, and arranges refreshments and luncheons. Confirms seminar titles and arranges for travel and lodging, if necessary. Arranges for rooms and audiovisual equipment as needed. Types and distributes schedules and announcements on a timely basis.
• Coordinates the WIP (Work in Progress), which entails developing the Fall and Winter schedule of the speakers. Contacting PIs to have their students and postdoctoral fellow's sign-up to give a talk. Typing the announcements and distributing it within the Cancer Center building. Keep the schedule up to date.
• Prepares and processes the J-1 and H1-BVISA applications, including coordinating new and extension requests with Office of Global Services.
• Collect Tissue Culture Invoices for signatures and appropriate account numbers. Process invoices by recording appropriate information on spreadsheet for Research Office and Finance Office to route the expense.

FLSA
- Nonexempt

Grade - 192

Salary Details

Minimum Salary - 28.790

Mid Range Salary - 29.290

Maximum Salary - 30.170

Offer Information
- The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal…