Senior Admin Associate

Job Responsibilities

• Work independently on confidential, time sensitive assignments using judgment and initiative.
• Prepare, proofread and edit legal documents for accuracy and completeness.
• Perform clerical duties that include typing, filing, sorting mail and photocopying.
• Screen, direct and prioritize incoming correspondence to appropriate parties.
• Maintain and coordinate leadership calendars.
• Provide work direction and expertise for other team members or departmental and company processes.
• Responsible for administrative functions necessary to support the groups, including maintaining departmental files, updating project and budget information, tracking departmental deadlines, organizing conferences and meetings, processing expense reports and ensuring timely response and closeouts for information and data requests.
• Support onboarding and offboarding employees and contractors, establishing access and accounts, assisting with ordering technology equipment (laptops, monitors, cell phones, etc.).
• Assist with departmental financial processes including purchase requests, travel requests, purchase orders, P-Card payments, invoice processing, POs work with procurement and general budget management activities.

• High school diploma or
• At least 3 years performing office support and administrative work within a medium to large sized organization.
• Advanced Microsoft Word.
• Willingness to learn new processes, procedures and software applications.
• Superior communication skills and demonstrated ability to work well with individuals at all levels of the organization, as well as with senior-level individuals at external organizations.
• Ability to interact effectively with executive and senior management.
• Excellent organizational skills; work independently on assignments using judgment and initiative.
• The ability to work independently and effectively handle multiple task simultaneously under pressure, completing assignments with close attention to detail and in a thorough, accurate and timely manner.
• Strong customer/client focus and teamwork skills.
• Compliance with the Department of Energy's regulation 10 CFR 810 is required.

• Demonstrated use of SAP, Concur, PowerPoint, Excel, and other company platforms.

Some positions at PSEG require access to information covered by the Department of Energy’s regulation 10 CFR 810 (Part 810). If applicable, the successful applicant must prove they are: (1) a citizen or national of the USA; OR (2) a lawful permanent resident of the United States (Non-Conditional Permanent I-551 / Green Card / Permanent Resident Card holder); OR (3) a citizen, national, or permanent resident of a “Generally Authorized” destination on the not also a citizen, national, permanent resident of any country not listed;

OR (4) a “Protected Individual” under the Immigration and Naturalization Act (8 1324b(a)(3)).