Purchasing Clerk

Haddad Plumbing and Heating Inc. is seeking a Purchasing Clerk to join our team at our headquarters in Newark, New Jersey. The Purchasing Clerk will support the Purchasing department by accurately entering and maintaining purchasing, inventory, and vendor data across Excel and internal systems. This role is responsible for processing purchase orders, tracking materials, maintaining organized records, and communicating with vendors and internal teams to support timely project execution.

The ideal candidate will be detail-oriented, highly organized, and comfortable working with data and documentation in a fast-paced office environment. The Purchasing Clerk reports to the Purchasing Manager and plays a key role in ensuring purchasing accuracy and material availability for ongoing projects.
 Responsibilities:
 Accurately verify incoming and outgoing materials, ensuring all items match purchase orders and delivery documentation
 Track and maintain inventory levels in accounting program, ensuring real-time accuracy of materials and supplies
 Create, process and manage purchase orders (POs), including tracking status and ensuring timely delivery
 Communicate with vendors to confirm pricing, availability and delivery timelines
 Follow up on outstanding or delayed orders and resolve discrepancies with vendors or internal teams
 Maintain organized records of purchase orders, invoices, packing slips and vendor communications
 Assist with inventory counts, cycle counts and reconciliation of discrepancies
 Generate and present reports on inventory levels, material usage, order status and variances
 Support Project Managers and field teams by ensuring timely procurement of materials for jobs
 Coordinate with Accounting to assist with invoice matching and purchase order verification
 Identify and report low stock levels, overstock situations, or potential material shortages
 Support continuous improvement of purchasing and inventory processes
 Assist with various data entry and administrative tasks as needed
 Required

Education and Experience
 High school diploma or equivalent
 Proficiency in excel and MS word
 Attention to detail
 Fast and accurate typing skills
 Compensation
 $50,000 – $55,000 Annually

 Benefits Include:
 Medical Insurance
 Dental Insurance
 Vision Insurance
 401(k) Plan with Company Match
 Paid Time Off (PTO)
 Paid Holidays
 Paid Vacation
 Opportunities for Career Growth and Advancement

 Position Type and Expected Hours of Work
 This is a Full Time Position. Days and Hours of Work are Monday through Friday, 7:00 am – 5:00 pm.

 About Haddad Plumbing and Heating Inc.:
 Haddad Plumbing and Heating Inc. is a Commercial Plumbing and HVAC company dedicated to:

 Providing premier workmanship and consistent delivery of reliable plumbing, heating and HVAC systems. We deliver expertise and professionalism in a competitive marketplace, using innovative techniques and tools to enhance productivity and efficiency, and meet crucial deadlines. Our ultimate goal is deliver better cost returns that will deliver greater value.

 When Haddad Plumbing & Heating Inc. is awarded a new construction project, our managers apply their expertise to present a comprehensive proposal that meets all requirements. Our in-house drafters then create technical designs and plans to be used by construction engineers. Project managers work closely with the general contractor and team of supervisors to ensure that the project remains on schedule without sacrificing quality work.

Finally, our team of project managers with plumbing and HVAC supervisors coordinate when and how plumbing and HVAC systems are synergized and implemented.

 With all projects, our goal is to earn our clients’ trust to be their plumbing and HVAC contractor of choice, now and in the future. Our success is measured by achieving our clients’ vision and objectives for the project, but going above and beyond their expectations as guided by our core values.

 Here at Haddad Plumbing and Heating Inc., we earn this privilege with our clients by providing best-in-class service, value, and quality in every project.