Administrative Assistant

Administrative Assistant

Req #:

Category: Revenue Cycle and Patient Access

Status: Full-Time

Shift: Day

Facility: Newark Beth Israel Medical Center

Department: Environmental Services

Pay Range: $22.77 per hour

Location: 201 LYONS AVENUE, NEWARK, NJ

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey. The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

The Administrative Assistant is responsible for performing secretarial and general office duties for Environmental Services.

• Perform secretarial and general office duties for Environmental Services.
• Receive and appropriately direct all phone calls.
• Organize and maintain files.
• Complete statistical information as directed.
• Report identified safety issues such as hazardous environments and medical errors.
• Assemble process improvement data and format for interpretation by the management team.
• Communicate effectively with shift supervisors regarding staffing, bed status, and department priorities.
• Coordinate conference room scheduling with the room scheduler and EVS staff members.
• Coordinate employee sign-in sheets with shift supervisors.
• Inventory and process product requisitions and supplies according to existing inventory levels within budget.
• Maintain current department rosters and staff educational files.
• Manage department employee scheduling, including creating and maintaining weekly schedules, PTO requests, and biweekly payroll processing.
• Manage the calendar for the department director, including scheduling meetings and interviews, and keep the appointment calendar current.
• Prepare all quality assurance reports in required formats.

Additional duties, responsibilities, and activities may change at any time with or without notice.

• Shift: Day
• Status:
  Full Time
• Hours:
  
  37.5 Hours
• Time: 9:00am-5:00pm

• Required: High School diploma or equivalency;
  Successful completion of general orientation and department specific orientation.
• Preferred: College Degree.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

RWJBarnabas Health is an Equal Opportunity Employer.