Legal Assistant Paralegal

An Entry-Level Legal Assistant

Supports Lawyers and Paralegals with administrative duties and basic legal tasks. Key responsibilities include managing files, scheduling appointments, drafting basic documents, and communicating with clients. This foundational role requires strong organization, computer skills, and the ability to track strict court deadlines.

After training, here is the breakdown of the typical day-to-day duties:

A law firm receptionist is the front-line face of the business. They greet guests, manage multi-line phone systems, route messages to attorneys, and process mail. They also schedule appointments, maintain office supplies, and handle basic filing while keeping strict client confidentiality.

• Welcomes guests and direct them to the right lawyer.
• Prepares conference rooms for meetings or depositions.
• Keeps the lobby neat and professional.

• Answers multi-line phone systems and routes calls.
• Takes detailed messages and assists with client inquiries.
• Manages firm emails and general contact forms.

• Sorts and delivers incoming mail and signs for packages.
• Prepares outgoing mail and coordinates couriers.
• Orders office supplies and kitchen items.
• Tracks files and manages basic case data.
• Assists with scheduling court dates or client meetings

• Answering Phones: Greet visitors and handle incoming calls.
• Scheduling: Book client meetings, court dates, and depositions using firm calendars.
• Filing: Organize and maintain physical and digital case files.

• Document Preparation: Help Paralegals draft, proofread, and format basic legal documents for Attorneys.
• Court E‑Filing: Submit documents to state or federal courts through electronic systems.
• Research: Gather facts, retrieve public records, and conduct basic legal research.
• Client Communication: Update clients on case progress and answer basic questions.