SR Executive Assistant

SR Executive Assistant

Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Senior Executive Assistant (SEA). Reporting directly to the Sr Vice Chancellor of Administration, Economic Development and CFO (SVC), the SEA will provide executive level organizational and administrative support to the Budget, Finance and Administrative Units including Purchasing, Newark Business Office, Housing Operations, Reservation and Events, Dining, Campus Facilities, and Capital Planning.

as well as provide support to the Vice Chancellor of External and Community Affairs.

This position is responsible for and not limited to the following. Provides executive level organizational and administrative support, including researching complex issues and making recommendations for resolutions;
Develops high-level documents, planning materials, reports, notes, and responses along with ensuring the appropriate organization of important and confidential files and databases;
Works independently with broadly defined work objectives and limited review of overall results and is professional, prompt, and courteous providing services and support to units and SVC stakeholders;
Multi-tasks and manages competing priorities within a highly visible and impactful unit while ensuring accurate and timely responses to requests and implementation of actions;
Resolves a diverse range of problems consistent with a deep commitment and understanding of the mission, vision, role, and goals of the Budget, Finance and Administrative Units and Rutgers University-Newark's broader institutional and equity goals as an anchor institution;
Develops and implements appropriate support for high-level meetings and committees including the preparation and planning, corresponding with participants, handling responses, and implementing all necessary follow-up assignments;
Manages written communication and presentations on behalf of the Senior Vice Chancellor and will assist and aid in the planning and execution of large-scale programs, events or initiatives for the Budget, Finance and Administrative Units;
Provides meaningful support for budget and grant management and coordination and will provide overall administrative management and supervision of the office of the Senior Vice Chancellor including being the first point of contact;
Serves as the Senior Vice Chancellor's internal/ external representative as necessary and manage a highly complex leadership calendar deciding on appointments that balance conflicting priorities;
Works collaboratively with individuals, offices and units throughout the University and at all levels;
May be asked to travel from time to time, and must have access to transportation and be available to work some nights and weekends.

FLSA
- Exempt

Grade - 06

Salary Details

Minimum Salary -

Mid Range Salary -

Maximum Salary -

Offer Information
- The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits
- Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs

Position Status
- Full Time

Working Hours - 37.5

Standard Hours - 37.50

Daily Work Shift

Work Arrangement
- Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the Flex Work@RU Application System. Additional information may be found at (Use the "Apply for this Job" box below)..

Union Description
- Administrators Confidential

Payroll Designation
- People Soft

Seniority Unit

Terms of Appointment
- Staff - 12 month

Position Pension Eligibility - ABP

Qualifications

Minimum Education and Experience
- Requires a bachelor's degree in accounting, finance, business administration, communication, higher education administration, or an equivalent combination of education and experience that demonstrates knowledge and understanding of office administration, communication, financial management, and current practices in higher education;
Requires a minimum of five years of…