Clerical Assistant

Overview

Rutgers University - Newark, an urban public research anchor institution, is seeking a Part‑Time Billing Clerk. The role involves accurate and timely billing, invoicing, and payment processing. Supporting the Business Office and The Senior Program Coordinator, the clerk ensures student accounts are billed correctly, records are maintained accurately, and billing discrepancies are resolved efficiently.

• Prepare, review, and process invoices and billing statements.
• Verify billing data for accuracy and completeness.
• Enter billing information into the accounting system, noting student account dates and invoice details.
• Respond to internal and external billing inquiries.
• Maintain organized and confidential billing records.
• Identify and resolve billing discrepancies.
• Support month‑end or periodic reposting as assigned.
• Perform other administrative duties as needed.

• High school diploma or equivalent, and/or up to 4 years of relevant office, clerical, bookkeeping, library assistant, or related experience.
• An equivalent combination of education and/or experience may be substituted for the experience requirement.

$18 to $20 per hour

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax‑deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

All offers of employment are contingent upon successful completion of all pre‑employment screenings.

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment commences during Flu Season, Rutgers University may require prospective employees to provide proof of vaccination against Seasonal Influenza for the current Flu Season, unless a medical or religious exemption is granted. Failure to provide proof may result in rescission of an offer of employment or disciplinary action.

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law.

As an institution, we encourage all qualified applicants to apply. For additional information please see the Non‑Discrimination Statement at the following web address: (Use the "Apply for this Job" box below).-statement