Executive Assistant

Responsibilities

• Provide day‑to‑day administrative and operational support including preparation and coordination of communications, calendar management, and meeting logistics
• Organize and maintain complex calendars, including scheduling large meetings with senior‑level executives across the company
• Coordinate complex international travel across multiple time zones and regions, leveraging knowledge of global geographies, visa requirements, and cultural considerations to ensure seamless execution
• Support client meetings by coordinating agendas, preparation materials, logistics (including catering and security clearance), compliance pre‑approvals, and internal prep sessions
• Prepare, edit, and produce high‑quality PowerPoint presentations, Word documents, reports, and other executive‑ready materials, with a strong attention to detail and a focus on efficiency and consistency
• Serve as a professional point of contact for written and verbal communications on behalf of the Investments leadership team
• Participate in coordinating employee and volunteer events as part of the shared administrative team responsibilities
• Provide backup coverage for other Executive Assistants and collaborate closely with the Quantitative Solutions Admin Team on ad hoc projects and broader initiatives

• Minimum of six years of experience supporting senior‑level executives in a fast‑paced professional environment
• Prior experience in the financial services or investment management industry
• Hands‑on, roll‑up‑your‑sleeves mindset with a willingness to take on whatever is needed to support the team
• Strong sense of ownership and accountability; approaches work with a client‑service orientation
• Comfortable operating in ambiguity and adapting quickly as priorities evolve
• Proven project and workflow management skills, with the ability to manage a high volume of concurrent requests while maintaining accuracy and follow‑through
• Exceptional attention to detail and commitment to producing polished, executive‑level deliverables
• Strong time‑management and prioritization skills, with the judgment to manage shifting deadlines and competing stakeholder needs
• Advanced proficiency in Microsoft PowerPoint and Word; strong working knowledge of Excel for tracking, organization, and analysis
• High level of integrity, discretion, and judgment in handling highly sensitive and confidential information
• Ability to communicate effectively across teams to align priorities and business objectives
• Working knowledge of Concur and Workday
• Flexibility to work overtime as needed