Executive Assistant to the CEO & Senior Pastor

Job Summary

Our client, a mission-driven non-profit organization in Newark, NJ, is seeking a highly skilled Executive Assistant to provide comprehensive administrative, operational, and strategic support to the CEO & Senior Pastor. This role requires a proactive and highly organized professional who thrives in a fast-paced, faith-centered environment, balancing multiple priorities with discretion and efficiency.

As the first point of contact for the CEO & Senior Pastor, the Executive Assistant will ensure seamless execution of executive operations, special initiatives, worship service coordination, and community engagement efforts—all while upholding the highest standards of confidentiality and trust.

• Manage the CEO & Senior Pastor’s complex calendar, including scheduling meetings, appointments, and travel arrangements.
• Serve as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
• Prepare reports, presentations, and correspondence on behalf of the CEO & Senior Pastor.
• Handle confidential and sensitive information with discretion.
• Support board and church leadership meetings, including scheduling, preparing materials, and documenting minutes.
• Assist with research, strategic planning, and implementation of key initiatives.

• Oversee executive workflow, prioritizing tasks and deadlines for efficiency.
• Maintain organized records, files, and systems to enhance productivity.
• Provide logistical and administrative support for events, meetings, worship services, and initiatives.
• Manage special projects as assigned, ensuring timely execution and quality outcomes.
• Act as a liaison between departments, staff, church leadership, and external partners to facilitate collaboration.
• Order and maintain office and hospitality supplies for the CEO & Senior Pastor’s office.

• Assist in the planning and execution of organizational programs, worship services, community outreach, and events.
• Prepare and format worship materials for weekly services and special church events.
• Provide hospitality support, arranging meals, accommodations, and logistics for meetings, events, and guests.
• Edit and format sermon manuscripts for print and online publication.
• Provide administrative support to church governance, including preparing materials for meetings and maintaining communication with committees.
• Support grant writing, donor relations, and fundraising initiatives.

• Assist with social media management, including content creation, scheduling, and engagement for outreach.
• Support internal and external communication efforts, ensuring alignment with the ministry’s mission and values.
• Draft professional correspondence, newsletters, and digital communication materials.

• Minimum of 5 years of executive-level administrative experience, preferably in a non-profit, faith-based, or mission-driven organization.
• Exceptional organizational, time management, and multitasking skills.
• Strong written and verbal communication skills, with the ability to draft professional correspondence and reports.
• High level of discretion and professionalism when handling sensitive information.
• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools.
• Experience managing virtual meetings, digital files, and CRM platforms.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong problem-solving skills and a proactive approach to challenges.

• Experience supporting executive leadership in a faith-based or non-profit organization.
• Familiarity with donor relations, community engagement, and event coordination.
• Background in project management, strategic planning, or communications.
• Proficiency in social media management for outreach and engagement.

• Hospitality:
  Creates a welcoming environment and fosters natural connections among stakeholders.
• Interpersonal
  
  Skills:
  
  Builds strong working relationships and communicates effectively at all levels.
• Attention to Detail:
  Ensures…