Department Administrator – Operations

Posting Summary

Rutgers, The State University of New Jersey is seeking a Department Administrator
- Operations for the School of Nursing. Under the direction of the Director of Student Affairs Operations, the Department Administrator
- Operations provides comprehensive administrative, operational, and project management support to ensure the effective and efficient functioning of departmental activities. The position plays a key role in facilitating services and projects that enhance the student experience while ensuring compliance, operational effectiveness, and the smooth day-to-day management of departmental operations.

Among the key duties of the position are the following:

• Provides high-level administrative support to Directors, including managing confidential communications, coordinating projects, and facilitating operational initiatives.
• Supports budget planning and tracking, processes invoices and purchase requests, and monitors expenditures to ensure compliance with institutional policies.
• Coordinates daily office operations, manages calendars, monitors deadlines, and provides administrative support to contract management and registrar functions.
• Prepares reports, correspondence, meeting materials, and other administrative documents in support of departmental operations.
• Develops and maintains efficient workflows and procedures, and operational processes to enhance departmental effectiveness.
• Serves as a primary point of contact for routine inquiries, assisting contract and registrar staff with email correspondence and coordinating responses to internal and external stakeholders.
• Supports special projects, strategic initiatives, and process improvement efforts as assigned. Maintains departmental records, files, and documentation in accordance with institutional policies and confidentiality requirements.

Nonexempt

Grade 05

Minimum Salary

Mid Range Salary

Maximum Salary

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Full Time

Standard Hours 37.50

Day

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the Flex Work@RU Application System.

URA-AFT Administrative

People Soft

Staff - 12 month

ABP

Minimum Education and Experience

• Bachelor’s degree in Business Administration, Education, or related field, or an equivalent combination of education and experience demonstrating advanced knowledge of office administration principles and practices and a minimum of two years of administrative support experience.

Required Knowledge, Skills, and Abilities

• Demonstrated reliability, discretion, and professionalism, with the ability to handle sensitive information and maintain confidentiality.
• Ability to work effectively with minimal supervision while exercising sound judgment.
• Strong organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication skills, interpersonal abilities.
• Proficiency in Microsoft Office…