More jobs:
Executive Assistant
Job in
Newark, Essex County, New Jersey, 07102, USA
Listed on 2026-08-09
Listing for:
LHH
Full Time
position Listed on 2026-08-09
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration, Administrative Management -
Business
Office Administrator/ Coordinator, Business Administration, Administrative Management
Job Description & How to Apply Below
Executive Assistant (Contract)
Our client is seeking a professional and highly organized Executive Assistant to provide support to senior leadership in a fast-paced environment. This role requires strong administrative skills, attention to detail, discretion, and the ability to manage multiple priorities while supporting executive-level operations.
Responsibilities:
- Manage executive calendars, scheduling meetings, appointments, and travel arrangements
- Coordinate local, domestic, and international travel logistics
- Prepare agendas, reports, presentations, and meeting materials
- Attend meetings, take notes, and distribute meeting minutes
- Submit and track expense reports
- Coordinate meetings, special events, and executive functions
- Serve as a liaison between leadership, staff, and external stakeholders
- Screen and manage incoming calls, emails, correspondence, and visitors
- Maintain confidential records, files, and documentation
- Support office operations, including supplies, reporting, and administrative processes
- Assist with time and attendance administration
- Coordinate board and committee meeting logistics, materials, and minutes
- Help develop and improve office procedures and workflows
- Provide exceptional customer service to internal and external contacts
Qualifications:
- Bachelor's degree preferred or equivalent relevant experience
- 2-4 years of Executive Assistant or senior administrative support experience
- Strong proficiency in Microsoft Office Suite
- Excellent organizational, communication, and multitasking skills
- Ability to work independently and exercise sound judgment
- Experience handling confidential information with professionalism and discretion
- Strong attention to detail and follow-through
- Experience supporting senior executives strongly preferred
- CRM experience, including Raiser's Edge NXT, is a plus
Ideal Candidate:
- Professional, polished, and proactive
- Thrives in a fast-paced environment
- Strong problem-solving and organizational abilities
- Excellent customer service and relationship-building skills
- Comfortable interacting with executives, stakeholders, and VIP visitors
Available immediately. Contract assignment through November. Pay Details: $28.00 to $32.00 per hour
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