Senior Document Controls Specialist

What You'll Do

Techno is seeking an experienced

• Lead document control activities for major infrastructure and transportation projects throughout all phases of design and construction.
• Maintain, organize, and track project documentation including drawings, specifications, contracts, submittals, RFIs, correspondence, reports, and technical records.
• Manage document workflows, revision control, transmittals, and distribution processes to ensure accuracy and compliance with project procedures.
• Coordinate with project managers, engineers, consultants, contractors, and client representatives to support timely document processing and approvals.
• Ensure all project documentation is properly archived, indexed, and maintained within electronic document management systems.
• Monitor document status, deadlines, and deliverables while identifying and resolving discrepancies or missing documentation.
• Generate reports related to document tracking, turnover status, and project controls metrics.
• Support audits, compliance reviews, and records retention requirements in accordance with agency and project standards.
• Assist in improving document control procedures, workflows, and reporting efficiencies across the project team.
• Provide mentorship and guidance to junior document controls staff when required.

Techno is seeking an experienced Senior Document Controls Specialist to support a large-scale transportation and infrastructure program in Newark, NJ. This position will play a critical role in maintaining document control processes across complex capital improvement and construction activities involving multiple stakeholders, consultants, contractors, and public-sector partners. The ideal candidate is highly organized, process-driven, and experienced managing technical documentation within fast-paced infrastructure environments.

• Lead document control activities for major infrastructure and transportation projects throughout all phases of design and construction.
• Maintain, organize, and track project documentation including drawings, specifications, contracts, submittals, RFIs, correspondence, reports, and technical records.
• Manage document workflows, revision control, transmittals, and distribution processes to ensure accuracy and compliance with project procedures.
• Coordinate with project managers, engineers, consultants, contractors, and client representatives to support timely document processing and approvals.
• Ensure all project documentation is properly archived, indexed, and maintained within electronic document management systems.
• Monitor document status, deadlines, and deliverables while identifying and resolving discrepancies or missing documentation.
• Generate reports related to document tracking, turnover status, and project controls metrics.
• Support audits, compliance reviews, and records retention requirements in accordance with agency and project standards.
• Assist in improving document control procedures, workflows, and reporting efficiencies across the project team.
• Provide mentorship and guidance to junior document controls staff when required.

• Bachelor's degree preferred, or equivalent combination of education and relevant experience.
• 7+ years of document controls experience supporting large-scale infrastructure, transportation, construction, or engineering projects.
• Prior experience working within public-sector or transportation agency environments strongly preferred.
• Strong understanding of document lifecycle management, revision control, and records management best practices.
• Experience using document management platforms such as SharePoint, Procore, e-Builder, Aconex, Project Wise, or similar systems.
• Proficiency in Microsoft Office Suite, including advanced Excel skills.
• Excellent organizational, communication, and coordination skills with strong attention to detail.
• Ability to manage multiple priorities and work effectively within deadline-driven project environments.
• Familiarity with construction documentation, technical drawings, contract documentation, and project controls processes preferred.

The anticipated compensation range for this position is $45-$70/hr
. Final compensation will be determined based on experience, qualifications, education, certifications, skills, and work location.

• Competitive salary
• 401(k)-retirement savings plan with employer match
• Health, dental, life and vision insurance
• Flexible paid time off
• FSA/Transit benefits
• Bonus incentives
• Professional growth
• Potential profit-sharing opportunities

Around for 25 years, Techno Consult Engineering, PC (
Techno
) is a rapidly growing engineering and construction management firm shaping the future of infrastructure across the Northeast and Mid-Atlantic. We deliver impactful water/wastewater, transportation, and public works projects for clients including NYCDDC, NYCDEP, and the Port Authority of NY & NJ. With offices in New York City, Princeton, Massachusetts, Washington, D.C., and Baltimore, we combine technical…