Executive Assistant

• Provide day-to-day administrative and operational support
• Prepare and coordinate communications, calendars, and meeting logistics
• Organize and maintain complex calendars and schedule large meetings with senior-level executives
• Coordinate complex international travel across time zones and regions, including visa requirements and cultural considerations
• Support client meetings through agenda coordination, preparation materials, logistics, compliance pre-approvals, and internal preparation sessions
• Prepare, edit, and produce executive-ready PowerPoint presentations, Word documents, reports, and other materials
• Serve as a professional point of contact for written and verbal communications on behalf of the Investments leadership team
• Coordinate employee and volunteer events
• Provide backup coverage for other Executive Assistants
• Collaborate with the Quantitative Solutions Admin Team on ad hoc projects and broader initiatives

• Minimum of six years of experience supporting senior-level executives in a fast-paced professional environment
• Prior experience in the financial services or investment management industry
• Hands-on, roll-up-your-sleeves mindset
• Strong sense of ownership and accountability
• Client-service orientation
• Ability to operate in ambiguity and adapt quickly as priorities evolve
• Proven project and workflow management skills
• Ability to manage a high volume of concurrent requests while maintaining accuracy and follow-through
• Exceptional attention to detail
• Strong time-management and prioritization skills
• Advanced proficiency in Microsoft PowerPoint and Word
• Strong working knowledge of Excel for tracking, organization, and analysis
• High integrity, discretion, and judgment handling sensitive and confidential information
• Ability to communicate effectively across teams
• Working knowledge of Concur and Workday
• Flexibility to work overtime as needed
• Bachelor's degree

Demonstrates advanced proficiency in Microsoft PowerPoint and Word, along with strong project and workflow management skills. Capable of providing high-level administrative support to senior executives in the financial services industry while maintaining discretion and attention to detail.

• Executive Support Experience
• Project Management Skills
• Advanced Microsoft PowerPoint Proficiency
• Client-Service Orientation
• Financial Services Industry Knowledge

• Project Management
• Calendar Management
• Travel Coordination
• PowerPoint Presentation Preparation
• Document Editing
• Report Production
• Excel Proficiency
• Logistics Coordination
• Compliance Management
• Agenda Coordination

• Attention to Detail
• Time Management
• Adaptability
• Communication Skills
• Ownership and Accountability

• Financial Services
• Investment Management
• Professional Environment
• Executive Communication
• Confidential Information Handling

• Concur
• Workday