Office Administrator

We are seeking a highly organized, proactive, and service-oriented Office Administrator to oversee daily office operations and ensure a productive, welcoming workplace environment. This individual will play a key role in supporting employees, managing office logistics, coordinating vendors, and maintaining the overall functionality of the office. The ideal candidate is hands‑on, detail-oriented, and thrives in a fast-paced environment where no two days are the same.

• Maintain a professional, organized, and efficient office environment.
• Ensure the office remains clean, welcoming, and fully operational on a daily basis.
• Proactively identify and address office needs and operational challenges.

• Monitor inventory levels for office, kitchen, and breakroom supplies.
• Order and replenish supplies as needed.
• Maintain organized storage areas and ensure essential items are consistently stocked.
• Oversee cleanliness and organization of kitchen and shared spaces.
• Coordinate replenishment of food, beverages, and breakroom supplies.
• Assist with coordinating cleaning and maintenance as needed.

• Manage incoming and outgoing mail, packages, and deliveries.
• Perform office-related errands, including trips to shipping providers, stores, vendors, and other local destinations.
• Utilize a personal vehicle for business-related errands, with mileage reimbursement provided.

• Coordinate daily lunch programs, catering orders, snacks, beverages, and related logistics.
• Manage food service arrangements for meetings and special events.

• Coordinate conference room scheduling and meeting logistics.
• Assist with calendar management and support efficient team operations.
• Serve as a liaison with vendors, maintenance providers, and service partners.
• Coordinate office services and ensure timely resolution of facility-related issues.

• Welcome visitors and provide a professional and friendly experience.
• Support employees with office-related needs and inquiries.

• Assist with planning and executing office events, team gatherings, and company functions.
• Take ownership of special projects and administrative initiatives as assigned.

• Bachelor's degree preferred.
• 3+ years of administrative, office management, workplace operations, or related experience preferred.
• Valid driver's license and reliable personal vehicle required.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Strong problem‑solving abilities and sound judgment.
• High level of attention to detail and accuracy.
• Professional, polished, and customer-service-focused demeanor.
• Self‑motivated with a proactive, "can-do" attitude.
• Comfortable performing both administrative and hands‑on workplace support responsibilities.
• Ability to work independently while also collaborating effectively with team members.

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers