Business Assistant

Overview

Our brains determine who we are; how we see, hear, and smell, how we move, touch, and talk, how we remember and forget, how we feel, expect, and plan. The mission of the Center for Molecular & Behavioral Neuroscience (CMBN) of School of Arts & Sciences, Newark (SASN) is to advance understanding of the brain's structure and function through excellence in neuroscience research and training.

Our researchers pursue this goal through an integrative approach that cuts across the boundaries of traditional disciplines. They combine molecular, electrophysiological, neurochemical, anatomical, imaging, behavioral, and neuropsychological methods to analyze how the brain works, develops, interacts with the environment, and is modified by experience in health and disease. CMBN is also committed to serving the academic and surrounding Newark communities through educational outreach, community service, and research internship programs that train undergraduate and high school students.

Rutgers University-Newark (RU‑N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking an Business Assistant I in the Center for Molecular and Behavioral Neuroscience (CMBN), School of Arts and Sciences‑Newark. Reporting to the Business Specialist, this Business Assistant I performs a variety of budgeting and accounting activities for CMBN; supports grants from proposal through close out;

and assists with managing day‑to‑day administrative operations.

• Assists with maintenance review, monitoring, and management of budget and accounts transactions.
• Works with faculty Principal Investigators (PIs) to develop competitive proposals, including budget development and document preparation.
• Prepares and reviews budget reports and grant balances monthly and ensures accounts are reconciled.
• Coordinates award management activities from establishment to closeout.
• Supports day‑to‑day operations for the Center, through a variety of administrative activities.

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax‑deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

• Minimum
  
  Education and Experience:
  
  Requires a bachelor's degree or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of general office and business process administration.
• Required Knowledge, Skills, and Abilities:
  Requires excellent communication and organizational skills; the ability to integrate multiple sources of information; strong decision‑making and problem‑solving skills; a desire for a commitment to continuous learning; and the ability to adapt to a changing environment to handle multiple priorities simultaneously; and to interact successfully with a wide range of individuals throughout the University community.
• Preferred Qualifications:
  
  Experience with sponsored and non‑sponsored programs, Experience with budgeting in a higher educational setting.
• Equipment Utilized:
  Regularly uses MS Office Suite, Cornerstone, RAPSS, ROCS, HCM, RAPSS, ECRT, E‑Verity, Grad Portal, One Source, Salesforce, and knows or will learn any and all systems used for payroll, accounting, grant submission and management, budget, procurement, personnel, facilities and space, events, website and social media maintenance and updates, recruitment, expense reimbursements, absence reporting, record keeping and retention, time keeping, parking, telephones, and knows or will learn all the equipment, software, and specialized materials needed to support the effective and efficient performance of the position.
• Physical Demands:
  Fast‑paced, stakeholder focused, team environment.

• Posting Number: 26ST0170
• Posting Open Date: 02/11/2026
• Location:
  
  Rutgers University – Newark, Newark, NJ

All offers of employment are contingent upon successful completion of all pre‑employment screenings.