Project Assistant

Position Summary

Rutgers University
- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, is seeking a Project Assistant Coordinator. Reporting to the Senior Program Coordinator (SPVR), this position provides support to NJSBDC management for implementing numerous grant deliverable obligations (federal/state/local/private). The role is responsible for coordinating program logistics, event setup, contractor management, communications, and data management to effectively implement grant‑funded projects and initiatives.

• Coordinates program logistics, event setup, contractor management, communications, and data management to effectively implement grant‑funded projects and initiatives.
• Prioritizes work, resolves routine conflicts and issues, prepares and implements administrative guidelines and procedures, and provides oversight and facilitation.
• Provides routine and non‑routine information and explanations to leadership and stakeholders.
• Creates informational materials, as needed.
• Provides supporting performance reports, analysis, and proposal data upon request.
• Prepares, processes, and controls records, narratives, reports, and other documents.
• Schedules, arranges and coordinates design and logistics for events and meetings; completes other work assigned.
• May perform functions such as accounting or budgeting.

• Requires a bachelor’s degree in a related field, or an equivalent combination of education and/or experience.
• Requires up to two years of relevant experience in a project coordination function, good communication and interpersonal skills, and computer literacy.

• Fluency in areas such as venture capital readiness, small business legal structuring, financial forecasting, tech commercialization, etc., and the ability to apply that knowledge in real time.
• Strong public engagement skills and working knowledge of complex business and legal topics.

• Bachelor’s degree in a related field or equivalent combination of education and experience.
• Two years of relevant experience in project coordination.

• Awareness of Canva, Adobe Creative Suite for professional content creation.

• Occasional travel in NJ with potential nights/weekends on occasion.
• Ability to lift up to 15 lbs.

• Medical, prescription drug, and dental coverage.
• Paid vacation, holidays, and various leave programs.
• Competitive retirement benefits, including defined contribution plans and voluntary tax‑deferred savings options.
• Employee and dependent educational benefits (when applicable).
• Life insurance coverage.
• Employee discount programs.

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the Flex Work@RU Application System.

Additional information may be found at (Use the "Apply for this Job" box below)..

All offers of employment are contingent upon successful completion of all pre‑employment screenings.

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against seasonal influenza for the current flu season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying.

Failure to provide proof of vaccination for any required…