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Office Administrator/ Coordinator Business Administration Virtual Assistant/ Remote Admin

Shared Personal & Executive secretary to Leadership Team; Robbinsville Hybrid

Job in Newark, Essex County, New Jersey, 07175, USA
Listing for: CloudLabs Inc
Full Time, Part Time position
Listed on 2026-07-01
Job specializations:
  • Business
    Office Administrator/ Coordinator, Business Administration
  • Administrative/Clerical
    Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin
Salary/Wage Range or Industry Benchmark: 60000 - 80000 USD Yearly USD 60000.00 80000.00 YEAR
Job Description & How to Apply Below
Position: Shared Personal & Executive secretary to Leadership Team (Robbinsville, USA - Hybrid)

Shared Personal & Executive Secretary to Leadership Team (Robbinsville, USA
- Hybrid)

Cloud Labs Inc was founded in 2014 with the mission to provide exceptional IT & Business consulting services at a competitive price, to help clients realize the best value from their investments. Within a short span, Cloud Labs evolved from pure-play consulting into a transformative partner for Business Acceleration Advisory, Transformative Application Development & Managed Services - enabling digital transformations, M&A transitions, Automation & Process-driven optimizations & complex Integration initiatives for enterprises across the globe.

As a Strategic Planning & Implementation Partner for global companies, Cloud Labs has seen a 200% uptake in winning high-value, high-impact and highly risky projects that are critical for the business.

With offices in the US, Canada, & India and with the team of 200+ experienced specialists, Cloud Labs is now at an inflection point and ready for its next curve of progress.

We welcome candidates rejoining the workforce after career break/parental leave and support their journey to reacclimatize to corporate.

Attractive policy, medical insurance benefits, industry leading training.

Experience: Must have 5+ years of experience supporting senior executives or leadership teams.

Job Location: Robbinsville, New Jersey, United States.

Job Type: Hybrid (2 days per week) is must.

Reporting To: CEO and Leadership Team

Company Size: ~250 employees

Job Overview: We are seeking a highly organized and resourceful Shared Personal & Executive Assistant to support the Leadership Team in both professional and limited personal capacities. This role involves managing schedules, coordinating meetings across time zones, handling confidential communications, and ensuring smooth day-to-day operations for senior executives. The ideal candidate will be proactive, detail-oriented, and capable of juggling multiple priorities in a fast-paced, global environment.

Key Responsibilities Executive Support
  • Manage calendars, appointments, and meeting logistics for multiple leaders.
  • Coordinate internal and external meetings, including agenda preparation, minutes, and follow up.
  • Support cross-functional collaboration by acting as a liaison between leadership and teams across Canada, US, and India.
    • Administrative & Operational Support
  • Assist with preparation of reports, presentations, and business documents.
  • Track key deliverables, project timelines, and follow-ups on behalf of the leadership team.
  • Support HR, Finance, and Operations teams with executive-level documentation and approvals.
    • Travel & Logistics
  • Plan and manage complex travel itineraries, visa processes, and accommodations for leadership team members.
  • Coordinate logistics for leadership participation in global meetings, conferences, and events.
    • Communication & Confidentiality
  • Draft and manage professional correspondence and internal communications.
  • Maintain confidentiality of sensitive business and personal information.
  • Screen and prioritize emails, calls, and messages for the leadership team.
    • Personal Assistance (Limited Scope)
  • Assist with occasional personal tasks such as travel planning or event coordination for leadership team members.
    • Qualifications
  • Bachelor’s degree in business administration, Communications, or a related field.
  • Must have 5+ years of experience supporting senior executives or leadership teams.
  • Excellent written and verbal communication skills in English.
  • Strong organizational and multitasking abilities.
  • Proficiency in MS Office, Google Workspace, and collaboration tools like Zoom, Teams, Slack.
  • Location:

    Robbinsville, New Jersey, United States
    - Hybrid (2 days per week) is must.
    • Seniority level

    Mid-Senior level

    Employment type

    Full-time

    Job function

    Management and Other

    Industries

    IT Services and IT Consulting

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