Senior Proposal Manager Job Newark area,New Jersey USA,Business

Lead, coordinate, and manage proposal and budget activities from initial RFP intake through final submission, sponsor follow-up, and contract award
Develop written business proposals and budgets for CRO, CRU, and Corelab services in response to RFPs, RFIs, and sponsor requirements
Coordinate proposal teams and ensure contributors understand scope, timelines, responsibilities, and deliverables
Establish and manage proposal processes, communications, schedules, and deadlines
Monitor progress, identify delays and barriers, implement corrective action plans, and elevate issues when needed
Schedule and conduct RFP strategy calls and proposal/budget review meetings
Confirm assumptions, resolve open items, evaluate risks, align with sponsor requirements, and obtain final approvals
Prepare and distribute meeting minutes, action items, and follow-up communications
Incorporate management feedback, operational input, pricing assumptions, and review comments into proposals, budgets, and supporting documentation
Incorporate vendor budgets and assumptions into Clinilabs’ budgets and proposal text
Create, review, edit, finalize, self-QC, assemble, submit, file, and archive proposal materials and budgets
Maintain and update the proposal workload tracker
Serve as primary liaison among Business Development, Operations, Finance, Legal, Contracts, and bid team members
Mentor, train, and support junior proposals team members

Requirements

Bachelor’s degree in business, life sciences, healthcare administration, finance, or a related field, with at least five years of experience in proposal development, proposal management, budgeting, contracts, or related clinical research operations; or equivalent combination of education and experience
Strong knowledge of the clinical research industry, including Phase I-IV clinical trials, CRO operations, sponsor expectations, RFP/RFI processes, proposal lifecycle management, and clinical trial budget development
Knowledge of regulatory and site start-up budget requirements for European trials is mandatory
Ability to develop high-quality, compliant, and client-focused proposal text and budgets, including full-service clinical trial budgets, clinical site budgets, and Corelab budgets, in support of global clinical trials
Ability to review and interpret protocols/SOAs, RFP materials, sponsor requirements, bid grids, assumptions, scopes of work, vendor inputs, and operational feedback
Advanced proficiency with Microsoft Excel, including complex budget models, pricing tools, formulas, and client bid grid mapping
Strong working knowledge of Microsoft Word, PowerPoint, Outlook, SharePoint, and proposal development software
Excellent written and verbal communication skills, including editing, proofreading, summarizing complex information, and preparing clear, accurate, persuasive proposal materials
Strong organizational and project management skills; ability to manage competing priorities, establish timelines, coordinate deliverables, track progress, and meet aggressive deadlines
Ability to lead cross-functional proposal teams, facilitate meetings, assign responsibilities, follow up on action items, and collaborate with Business Development, Operations, Finance, Legal, Contracts, and senior management
Strong analytical and problem-solving skills, including risk identification, resolving barriers, reconciling budget assumptions, and recommending practical solutions
Demonstrated attention to detail, accuracy, confidentiality, sound judgment, and service orientation
Ability to build and maintain effective working relationships with internal teams, sponsors, vendors, subcontractors, and external partners
Experience implementing or improving proposal templates, costing tools, budget models, standardized…