School Operations Manager - Newark

Company Description

About KIPP New Jersey
KIPP New Jersey is part of the nationally recognized "Knowledge Is Power Program" network of free, open-enrollment, college-preparatory public schools dedicated to preparing students for success in college and in life. In 2002, KIPP New Jersey first opened its doors in Newark's South Ward as a single class of 80 fifth graders and has since grown to educate 7,035 students in grades K-12 across 16 schools in Newark, Camden and Paterson.

More than 90% of KIPP New Jersey students currently qualify for free or reduced meals. To learn more, visit (Use the "Apply for this Job" box below)..

Job Description

Here's what you need to know:
The School Operations Manager (SOM) manages student information systems, student and family records and compliance, student recruitment, registration, attendance, and enrollment while delivering excellent communication and customer service to families and visitors. The SOM creates, owns, and executes on projects in support of key responsibilities and school-wide operations and reports directly to the Director of School Operations.

This role is approved for the 2026-27 school year at our High School, Newark Collegiate Academy. For teammates who are successful in this role, we will make every effort to help you explore other opportunities within the organization, though we are unable to guarantee employment beyond June 30, 2027

Student Registration and Enrollment

• Coordinate all activities related to student registration, transfer, withdrawals, maintenance of student records, and family engagement
• Respond to inquiries regarding registration and student records
• Verify student enrollment for various local or state agencies, as required
• Prepare transmittals or transfers for students leaving school due to promotion or address change; receive transcripts for incoming students and verifies home address
• Prepare and type correspondence, memoranda and reports as required
• Serve as custodian of student records; review the retention of student records and ensures compliance with State, District regulations pertaining to the same; transfer and receive files from previous schools and new schools
• Manage and maintain progress reports (such as report cards, attendance, behavior reports), including printing, distributing, and archiving
• Manage administrative responsibilities including preparing and maintaining student files and generating progress reports and transcripts
• Publicize and attend student recruitment events for the school
• Manage enrollment processes for all new students
• Manage collection of all compliance documents and enrollment files for incoming, current, and transferring students and work with regional offices to ensure enrollment records are accurate and up to date
• Collaborate with other school-operations staff to ensure enrollment compliance, including collection of health records
• Create an environment and interact with families in a way that is aligned with our school culture priorities
• Develop and leverage trusting relationships with families in the support of the school and the child's best interests
• Engage in critical conversations with families who are considering transferring out, and escalate to other key stakeholders as needed
• Maintain Student Information System
• High School: manage and coordinate KIPP Through College supports for students who have transferred out

School Operations Projects and Communication

• Build and implement enrollment project plan, including events, documentation, and family communication
• Build and implement supply management plan, including overseeing inventory and ordering
• Manage student transportation systems, including school-based busing and bus tickets, and support the special education team with communication and monitoring of individualized transportation based on IEP-eligibility
• Manage student data on SIS and monitor tier 1 data inquiries
• Manage school-wide collection of nutrition documentation, including applications and verifications, and oversee plan for fee collection
• Develop and execute project plans related to school-wide operations, such as technology, testing, nutrition, special events, field trips
• Create and implement plan for family surveys
• B…