Design Coordinator Rail & Transit

Job Description

Parsons is looking for an amazingly talented Design Coordinator (Procurement Coordinator) to join our team. In this role, you'll have the privilege of working on the premier Infrastructure project in the country and receive the full benefits of working for Parsons.

The Gateway Program is the most urgent infrastructure program in the country, a comprehensive set of rail investments that will improve commuter and intercity services, add resilience and, in later stages, create new capacity between Newark, New Jersey and New York City.

• Facilitate regular design coordination meetings, track performance, and identify deficiencies in design deliverables.
• Monitor progress of design activities, report on schedule and budget, and provide regular updates to GDC on the status of design deliverables.
• Assist in resolving design‑related issues, offering expert advice and recommendations to ensure all design work meets technical and regulatory requirements.
• Support the administration, monitoring, control, and management of the Engineer of Record (EOR) for the HTP to ensure successful completion of the design phase and engineering support during construction.
• Review invoices and support change processes related to design activities.

• Assist GDC’s procurement personnel with the solicitation and award of all HTP packages, professional service contracts, and other types of procurements.
• Facilitate regular onsite group procurement trainings and recommend professional development opportunities for procurement staff.
• Manage the regular transfer of procurement documents into the PMIS file retention system, ensuring compliance with GDC’s procurement policies and procedures.
• Support cost‑estimating, pricing analysis, and vendor/proposer responsibility determinations.
• Coordinate and complete the entire procurement or purchasing process for goods and services, ensuring timely availability and compliance with applicable laws and GDC policies.
• Ensure GDC receives the benefit of sales tax exemptions for purchases made on its behalf.

• Assist with contract administration on all HTP package contracts and other professional services/vendor contracts.
• Ensure contracts comply with applicable regulations and advise GDC of regulatory changes.
• Support internal and external audits, invoicing, payments, change orders, and project close‑out activities.

• Process, record, and manage distribution of all documentation, drawings, and materials related to the project in PMIS.
• Assign document numbers and coordinate change management processes for design and contract documentation.
• Retrieve relevant documents for GDC in response to public access requests.

• Facilitate communication among stakeholders, schedule meetings, and assist with project documentation.
• Provide technical support during construction, review contractor submittals, and monitor progress against milestones.
• Support integration and coordination of all HTP packages, ensuring comprehensive interface management.

• Bachelor’s degree in Engineering, Architecture, Construction Management, Business Administration, or related field.
• Experience in design coordination, procurement, and contract administration for large infrastructure or transportation projects.
• Familiarity with federal procurement regulations, FTA/FTA requirements, and industry best practices.
• Strong organizational, communication, and problem‑solving skills.
• Proficiency with project management information systems (PMIS), document control systems, and Microsoft Office Suite.
• Ability to work collaboratively with multidisciplinary teams and external stakeholders.

• Experience with public sector procurement and contract management.
• Knowledge of NEPA, Section 106, and other environmental compliance requirements.
• Understanding of cost estimating, budgeting, and schedule management for major capital projects.

Reports to the Delivery Partner’s Project Manager and works closely with GDC’s Procurement and Technical teams.

None

Salary Range: $ – $

Medical, dental, vision, paid time off, Employee Stock Ownership Plan (ESOP), 401(k), life insurance, flexible work schedules, and holidays.

Parsons is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status or any other protected status.

Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to