Controller, Finance & Banking, Financial Reporting

Position Overview

The Controller for the Food Bank of South Jersey is an important member of the finance team who will have direct responsibility for general ledger management, inventory, accounts payable, fixed assets, leases, cash flows, revenue recognition (gifts, grants and contracts), recording investment activities, accounts/pledges receivable, net assets, financial statements, audits and tax and regulatory filings. He or she will support the CFO on financial, accounting, and fiscal management matters, and will assist with the implementation of fiscal management strategies across the organization.

He or she will assist with enhancing internal controls, financial reporting, inventory controls, and budgetary controls. The ideal candidate will have experience managing finance, accounting, inventory, budgeting, and banking functions with multiple funding sources including government (federal and state) grants and contracts within the nonprofit industry.

• Oversee all daily accounting operations.
• Manage accounts payable and receivable.
• Ensure an accurate and timely month end financial close.
• Prepare monthly financial statements including income statement, balance sheet, cash flow, and management reports.
• Post monthly journal entries, reconcile cash and investment accounts, and prepare appropriate documentation/supporting schedules.
• Maintain all subsidiary schedules of balance sheet accounts including fixed assets, prepaid expenses, etc.
• Conduct account analysis and reconciliation including tracking and reporting of restricted funding.
• Reconcile bank accounts, savings accounts, and investment accounts monthly.
• Manage the GL structure, collaborate with the CFO for ongoing development of processes to track costs by program in the GL.

• Responsible for ensuring that financial policies and practices are in compliance with the standards set by the IRS, Feeding America, and government contracting agencies.
• Ensure effective internal control systems for the organization. Continually evaluate established policies and procedures, and direct updates or modifications, as necessary.
• Ensure all reporting follows generally accepted accounting principles, State and Federal government regulations, industry practices, funder requirements, and other regulatory bodies.
• Develop and oversee best practices for revenue recognition for any government (federal and state) contracts, private grants, and donor-restricted funds.
• Ensure that the organization complies with all federal, state, and local laws and regulations, as well as internal policies.
• Monitor updates to laws, regulations and industry trends affecting the food banking industry and make recommendations to ensure compliance and/or operational efficiencies.

• Work in collaboration with all departments to provide budgets and reporting documentation for private, corporate and government grants using organization’s functional allocation of expenses and other sources.
• Knowledge of OMB A-133 (Uniform Guidance) and regulatory agency compliance audits and requirements preferred.
• Monitor grant expenditures against budgets.
• Prepare monthly and quarterly grant invoices.
• Collaborate with program managers on allocations.
• Work with the Programs Department to ensure grant compliance, including grant audits and timely reporting.
• Work with the Philanthropy Department to ensure gifts and grants compliance.
• Manage the grants accounting module to account for restricted grants. Manage the fixed assets module for all fixed assets.

• Review and maintain inventory tracking systems for accuracy.
• Reconcile inventory metrics with ledger balances.
• Manage inventory valuation and ensure appropriate financial controls over inventory.
• Work with Operations to optimize supply chain workflows and controls.

• Serve as primary liaison to external auditors on annual Financial and Single Audits.
• Maintain schedule of federal award expenditures (SEFA).
• Assist with preparation of IRS Form 990 tax filings.
• Maintain and update financial policy and procedure manuals.