Senior Legal Billing Coordinator

The Senior Client Accounts Coordinator oversees complex billing operations, strengthens client and attorney relationships, and drives efficient billing and collection processes to support organizational financial health. Serving as a key liaison between attorneys, clients, and the Finance team, this role ensures accuracy, compliance, and timeliness across all billing activities while optimizing cash flow through proactive strategies and process improvements.

• Relationship Management: Build and maintain collaborative relationships with attorneys, clients, and internal stakeholders to support seamless billing operations.
• Billing Lifecycle Management: Serve as the primary contact for complex accounts, managing prebill reviews, revisions, invoice generation, posting, and documentation.
• Strategy & Collections: Partner with attorneys to develop client follow-up strategies, proactively resolve billing discrepancies, and accelerate collections.
• Financial Analysis: Analyze financial reports and billing data to identify trends, enhance efficiency, and recommend process improvements.
• Compliance & Data Integrity: Ensure compliance with internal policies and client guidelines; maintain accurate client/matter data, including rates, budgets, and billing instructions.
• Timeline Management: Monitor deadlines for prebills, invoices, and collections, providing critical support during year-end closing activities.
• Reporting & Inquiries: Respond professionally to billing inquiries and prepare routine and ad hoc reports for leadership and clients.
• Cross-Functional Collaboration: Partner with the Billing Manager and Finance team to support accounting operations, system updates, and special projects.

Note:

Duties, responsibilities, and activities may change at any time with or without notice.

• Experience
  :
  Minimum 3–5 years of relevant law firm billing experience required
• Education
  :
  Bachelor’s degree in accounting or a related field preferred
• Technical Skills
  :
  Proficiency in Microsoft Excel and legal accounting systems (e.g., Aderant, Intapp) preferred.

• Proven ability to build strong internal and external relationships.
• Excellent written/verbal communication and organizational skills.
• High attention to detail with the ability to work accurately under tight deadlines.
• Strong problem-solving skills, independent judgment, and discretion.
• Absolute commitment to maintaining strict confidentiality regarding client and financial data.
• Base Salary Ran
  ge: $80,000 – $100,000 / year
• Insuran
  ce:
  Medical, Dental, Vision, Life, Short-Term, and Long-Term Disability.
• Retirement
  : 401(k) plan
• Paid Time Off: 20 days of PTO per year, plus paid holidays and floating holidays (increases to 25 days of PTO after 5 years of service).
• Financial & Lifesty
  le:
  Health Savings Account (HSA), Flexible Spending Account (FSA), and Transit Commuter Benefits
• Wellness & Per
  ks:
  Gym reimbursement, Employee Assistance Program (EAP), and Pet Insurance.