Controller, Finance & Banking, Financial Manager

Controller Position at Haddad Plumbing and Heating Inc.

Haddad Plumbing and Heating Inc. is seeking a Controller to join our team at our headquarters in Newark, New Jersey. The Controller will be responsible for overseeing all accounting and financial operations of the organization. This role will lead the Finance team, including Finance Manager, Accounts Payable, Accounts Receivable, Payroll, and all aspects of the Finance Department.

Responsibilities:

• Oversee all accounting departments including Finance Manager, Accounts Payable, Accounts Receivable and Payroll.
• Ensure all receiving is done correctly by the purchasing department to aid finance in precise job costing.
• Review budgets and forecasts for each project prepared by the Finance Manager.
• Develop and maintain project budgets, forecasts, and cost reports.
• Monitor project profitability and identify financial risks and opportunities.
• Ensure accurate revenue recognition and percentage of completion of accounting.
• Review and analyze all reports prepared by the Finance Manager for outside accounts in timely and accurate monthly, quarterly, and annual financial statements.
• Manage and review all month-end and year-end close out process for bank accounts, credit cards, Accounts Payable and Accounts Receivable.
• Manage, monitor and ensure all vendor accounts are properly maintained and accurately reconciled weekly and monthly.
• Analyze financial results and provide management with reports on profitability, margins, and cost controls.
• Prepare and monitor cash flow forecasts and manage working capital.
• Review all AIA billing before it is sent to customers to ensure all labor and material is billed properly.
• Ensure Finance Manager and Accounts Receivable departments submit all billing (both service and AIA billing) timely to customers.
• Communicate and work with vendors to ensure timely payments and no holds are on accounts.
• Manage cash flow to ensure project funds are allocated to the proper vendors for job materials.
• Monitor all incoming receivables to ensure proper allocation for job materials and overhead costs.
• Prepare financial analyses and reports for executive management.

Job Costing and Project Accounting:

• Monitor job costing for service and project work, including labor, materials, equipment, and subcontractors
• Review work-in progress (WIP) schedules and percentage-of-completion reporting
• Identify areas with over budget costs and billing issues
• Work with operations and Project Managers to properly prepare accurate monthly job requisitions for billing

Budgeting and Forecasting:

• Lead and prepare annual budgeting and periodic forecasting processes for review with management
• Track actual results versus budget and present to management with detailed findings
• Provide management with pricing support for labor rate analysis and overhead allocation
• Ensure accurate allocation of labor, equipment, materials, and overhead costs.
• Meet with Project Managers to evaluate project progress.
• Meet with management with weekly, monthly, and annual budget reports to analyze job profitability and financial status.

Compliance and Control:

• Ensure compliance with tax requirements
• Work closely and coordinate with outside accounting firms to maintain accurate books and records and for quarterly and annual financial reports
• Maintain strong internal controls and processes for the Finance Team
• Work with outside auditors for insurance audits.
• Work with outside brokers for insurance renewals, obtaining loss runs, providing payroll estimates, job estimates, and annual revenue estimates.
• Ensure jobs and processes are properly set up in Sage.
• Review all lien waivers and project specific documents prepared by the Finance Manager.
• Ensure the Finance Manager provides all necessary documents (lien waivers, insurance certificates etc.) to the client for payment release.
• Ensure no billing deadlines are missed.
• Ensure all billing is provided to management at least ten (10) days prior to submission due date for proper review and billing.
• Review all billing prior to submission to clientele

Payroll and Labor Cost Oversight:

• Oversee payroll processing.
• Review weekly payroll reports to ensure accuracy
• Ensure accurate labor allocation to jobs and departments.
• Monitor overtime, burden rates, and labor efficiency.
• Prepare and analyze labor reports for presentations to management.

Cash Flow and Treasury Management:

• Monitor and analyze all company and project cash flow requirements.
• Provide management with weekly, monthly, quarterly, and annual reports of cash flow requirements.
• Oversee all Accounts Payable to ensure compliance with proper payment schedules.
• Coordinate with lenders, bonding companies, and financial institutions as needed.
• Monitor bank accounts daily and provide management with a daily report for actual cash on hand.
• Monitor all credit cards to ensure proper payments; charges and credits are all properly allocated.

System and Process Improvement:

• Monitor and manage the Finance Department and optimize accounting and job-cost systems (Sage 100…