Administrative Assistant

Payroll Specialist (Bilingual - English/Spanish)

In-Person | Full-Time | Monday-Friday

Salary: $65,000 annually

About the Role

We are seeking a detail-oriented and highly organized Bilingual Payroll Specialist (English/Spanish) to join our growing team. This role is critical to ensuring accurate, timely payroll while maintaining compliance with federal, state, and local wage and hour laws.

The ideal candidate thrives in a fast-paced, multi-location environment, demonstrates strong analytical skills, and understands the importance of confidentiality, accuracy, and employee experience. If you are passionate about payroll compliance, data accuracy, and supporting employees, we'd love to connect with you.

Key Responsibilities

* Process biweekly/weekly payroll for hourly and salaried employees in a high-volume environment

* Accurately calculate hours worked, wages, overtime, bonuses, garnishments, and deductions

* Ensure compliance with FLSA, IRS regulations, state wage laws, and local labor requirements

* Reconcile payroll discrepancies and proactively resolve issues in a timely manner

* Maintain and audit payroll records, including employee status changes, benefits elections, and tax with holdings

* Generate payroll reports and analytics for leadership review

* Assist with payroll tax reporting, audits, and year-end processes (W-2s, etc.)

* Partner cross-functionally with HR, Operations, and Finance to ensure data integrity

* Maintain strict confidentiality of employee and company information

* Continuously identify opportunities to improve payroll processes and efficiency

Qualifications & Skills

* Minimum 1 year of payroll processing experience (multi-state payroll experience preferred). Experience in NY/NJ/PA a plus!

* Bilingual proficiency in English and Spanish (required)

* Strong knowledge of payroll compliance regulations (FLSA, IRS guidelines, state-specific wage laws)

* Experience with payroll systems such as Pro Liant or similar HRIS/payroll platforms

* Advanced proficiency in Microsoft Excel (VLOOKUP, Pivot Tables, formulas, data analysis)

* High attention to detail and exceptional accuracy

* Strong analytical and problem-solving skills

* Ability to manage multiple deadlines in a fast-paced environment

* Excellent communication and interpersonal skills

* 10-key data entry proficiency

* Experience in restaurant, hospitality, or multi-unit environments (a plus)

What We Offer

We value our team and invest in their growth and well-being:

* Competitive compensation

* 401(k) with company match

* Medical, Dental, and Vision Insurance

* Paid Time Off (PTO)

* Tuition Reimbursement & Professional Development Opportunities

* Employee Discount Programs

* Career Growth Opportunities within a growing organization

Why Join Us?

This is more than a payroll processing role - it's an opportunity to play a vital part in ensuring employees are paid accurately and on time while contributing to operational excellence. Your work directly impacts employee satisfaction, compliance, and organizational success.

If you're a payroll professional who values accuracy, integrity, and teamwork, we encourage you to apply.