School Business Administrator

MISSION:

The mission of Marion P. Thomas Charter School is to build culturally rich, transformative, educational spaces that cultivate successful, lifelong innovators who use their passions, character, and intellect to better themselves, the greater Newark community, and the world beyond.

• Valid New Jersey School Business Administrator Certificate or Certificate of Eligibility.
• Prior experience as a School Business Administrator or Assistant SBA in a New Jersey public school district.
• Demonstrated understanding of the principles and practices of public-school financial accounting and reporting consistent with statute, administrative code, and GAAP.
• Knowledge of accepted business practices in New Jersey school districts related to budget preparation and administration, risk management, purchasing, transportation, food services, facilities operations, NJDOE regulations, and long-range planning; knowledge of charter schools is preferred.
• Demonstrated organizational, leadership, communication, and interpersonal skills.
• Required criminal history background check and verification of eligibility to work in the United States.

Superintendent of Schools

All business office personnel.

To supervise, manage, and coordinate the business and financial affairs of the school district efficiently and effectively in order to support the educational program and ensure compliance with all applicable federal and state laws, regulations, and Board of Trustees policies.

• Assists the Superintendent in the preparation of the annual school district budget and is responsible for the administration of all phases of the budget throughout the fiscal year.
• Maintains accurate and detailed financial records as required by statute, administrative code, and Board of Trustees policy.
• Audits all claims, invoices, and demands; prepares items for Board of Trustees approval; and arranges for timely payment.
• Oversees the collection, deposit, and transmission of district funds in accordance with law and Board of Trustees policy.
• Serves as the official purchasing agent of the Board of Trustees and ensures procurement complies with the Public School Contracts Law and Board policy.
• Oversees payroll administration and ensures proper maintenance of records related to auditing requirements, tax laws, and employee compensation.
• Oversees the investment of district funds in accordance with statute and the Board of Trustees policy.
• Coordinates the annual independent audit and ensures appropriate corrective action on audit findings.
• Serves as the Treasurer of School Monies in accordance with New Jersey statute, with responsibility for the custody, deposit, investment, and disbursement of all district funds, and for maintaining appropriate banking relationships and cash management controls.
• Oversees the fiscal administration of all state and federal grant programs, including ESSA, IDEA, and the Preschool Education Aid (Preschool) Grant; ensures proper budgeting, allowability of expenditures, monitoring, reporting, and compliance with grant requirements; and coordinates grant‑related audits, including Single Audit requirements, as applicable.

• Oversees the operation, maintenance, and safety of all school facilities and ensures compliance with applicable local, state, and federal health and safety requirements.
• Assists the Superintendent in the development and implementation of the district’s comprehensive maintenance plan and long‑range facilities plan.
• Oversees food services operations in compliance with applicable laws and regulations.
• Oversees the safe and efficient operation of the student transportation program, including contracted services.
• Assists in projecting facility needs and overseeing capital projects and construction programs.

• Oversees employee benefits administration in accordance with Board‑approved plans.
• Ensures compliance with collective bargaining agreements and applicable employment laws.
• Supports the Superintendent in negotiations and personnel‑related fiscal…