AmeriCorps Program Manager New Newark, NJ

The Ameri Corps Program Manager is responsible for the successful day-to-day administration, compliance, and continuous improvement of Great Oaks Legacy Charter School’s Ameri Corps program. The Program Manager ensures that Ameri Corps Fellows are well prepared, supported, and held accountable to deliver high-quality tutorial services while completing all service-hour, performance, documentation, and grant requirements.

Reporting to the Director of Tutorial, this role serves as the central point of coordination among Fellows, site supervisors and campus leaders, Tutorial leadership, Finance, and People and Talent. The Program Manager owns program systems—including OnCorps administration, member files, enrollment and exit processes, performance-measure tracking, and reporting calendars—and works cross-functionally to maintain full grant compliance.

• Manage the daily operation of the Ameri Corps program across assigned service sites and ensure consistent implementation of the approved grant, member position descriptions, and GOLCS tutorial model.
• Create and maintain a year-long program calendar covering recruitment, onboarding, training, member evaluations, site visits, timesheet deadlines, performance reporting, fiscal milestones, and enrollment and exit requirements.
• Establish clear roles, communication routines, and documentation expectations for Fellows, site supervisors, and campus leaders; conduct frequent check-ins and respond promptly to concerns.
• Visit campus sites regularly to monitor program quality, reinforce Ameri Corps requirements, strengthen relationships, and resolve operational barriers.
• Continuously evaluate program effectiveness and efficiency using Fellow, site, student, and performance-measure data; recommend and implement improvements.
• Maintain current knowledge of Ameri Corps rules, grant terms, prohibited activities, performance measures, and guidance from the State Commission and other grant partners.
• Coordinate the distribution, tracking, and replenishment of program supplies and materials for Ameri Corps Fellows and elementary school service sites, ensuring tutors and school teams have the resources needed to effectively deliver tutorial services.
• Support Fellow housing operations by coordinating housing-related logistics, serving as a point of contact for housing needs and concerns, and working with Fellows and appropriate internal or external partners to address and resolve issues as they arise.

• Set clear expectations for Fellow attendance, service hours, professional conduct, tutorial quality, performance measures, and compliance responsibilities.
• Monitor Fellow progress toward required service hours and program performance standards; identify risks early and develop timely corrective or support plans with the appropriate site supervisor and the Director of Tutorial.
• Ensure Fellows submit complete, accurate, and timely timesheets in OnCorps; review and follow up on missing, late, inconsistent, or unapproved entries before payroll and reporting deadlines.
• Coordinate and document mid-year and end-of-year Fellow evaluations, regular performance feedback, recognition, and corrective action in partnership with site supervisors and Tutorial leadership.
• Meet regularly with Fellows individually and as a cohort to address progress, challenges, professional development goals, retention, and connection to the broader purpose of Ameri Corps service.
• Maintain clear protocols for lateness, absences, anticipated leave, disciplinary matters, and service-hour recovery; confirm significant performance and compliance conversations in writing.
• Ensure Fellows understand and comply with prohibited-activity restrictions, timekeeping requirements, service expectations, and the connection between their work and the grant’s performance measures.

• Partner with the Director of Tutorial and campus leaders to ensure tutorial schedules, staffing, content, and student supports are well planned and implemented effectively.
• Analyze student growth and achievement…