Manager, Special Events

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Full Time Professional The Newark Museum Association, Newark, NJ, US

3 days ago Requisition

Salary Range: $68,000.00 To $72,000.00 Annually

Job Description | Manager, Special Events

Division | Special Events

Department | Learning & Engagement

Reporting Relationship | Director, Membership & Visitor Experience

About The Newark Museum of Art
:

We acknowledge the traditional homelands of the Lenape, also known as the Delaware, upon which The Newark Museum of Art resides.

We welcome everyone with inclusive experiences that spark curiosity and foster community.

Founded in 1909 and located in New Jersey, The Newark Museum of Art (NMOA) is the state's largest museum and ranks twelfth nationally in terms of collection size. Global and diasporic, the collection includes more than 130,000 artworks, as well as significant holdings of science and natural history. From the ancient world to the art of today, NMOA boasts exceptional quality and depth in the Arts of Global Africa;
Arts of Global Asia, featuring a renown Tibetan collection and Buddhist altar;
Arts of the Americas, with particular strength in Native American art;
Arts of the Ancient Mediterranean, and Decorative Arts.

Visitor-and community-centered, NMOA responds to the evolving needs and interests of the diverse publics it serves by offering exhibitions, programming, a research library, paid internships, and local and global partnerships. A four-acre campus includes the National Historic Landmark Ballantine House (1885); the Ward Carriage House (1868); the Old Stone School House (1784); and the Alice Ransom Dreyfuss Memorial Garden. Under the leadership of Director and CEO, Lisa Funderburke, NMOA has launched an era of transformation to create an engaged citizenry by reimagining the role of the art museum for the 21st century.

Job Summary:

The Manager, Special Events is responsible for planning, coordinating, and executing museum-wide special events that support the museum's mission, enhance the visitor experience, strengthen community relationships, and generate earned revenue. The position oversees private rentals, institutional events, donor and cultivation events, public celebrations, and cross-departmental event logistics while ensuring exceptional customer service and operational excellence.

The Manager works collaboratively with Curatorial, Development, Membership, Visitor Experience, Learning & Engagement, Facilities, Security, Marketing, and external vendors to deliver seamless and memorable experiences.

Responsibilities:

Event Planning & Execution

• Plan and execute all museum special events from inquiry through post-event evaluation.
• Manage private rentals including weddings, galas, corporate meetings, receptions, celebrations, and nonprofit events.
• Develop detailed event timelines, production schedules, and run-of-show documents.
• Conduct client meetings, walkthroughs, and final planning sessions.
• Serve as the primary event manager and primary point of contact for event clients during assigned events.
• Meet annual earned revenue goals for rentals and special events.
• Maximize utilization of museum spaces.
• Prepare proposals, contracts, and event estimates.
• Maintain excellent client communication and resolve client concerns professionally. Ensuring exceptional customer satisfaction.
• Coordinate event logistics with-Facilities, Security, Visitor Experience, AV, Catering, Curatorial, Registration, Marketing.
• Ensure event spaces are properly prepared. Overseeing setup.
• Maintain relationships with preferred vendors, reviewing vendor insurance and compliance requirements.
• Coordinate…