Sr Program Project Coordinator

Sr Program Project Coordinator

Be the force behind the projects and people that keep a major healthcare division moving forward. This is an opportunity to step into a highly dynamic role where your ability to connect teams, drive initiatives, and create meaningful employee experiences will directly influence engagement across Facilities Infrastructure & Safety.

In this highly visible role, you will partner with senior leaders and executive stakeholders to coordinate division-wide initiatives, support special projects, and help drive engagement efforts across Facilities Infrastructure & Safety. Success comes from balancing strategic planning with seamless execution while managing communications, events, and cross-functional collaboration in a fast-paced environment. Key strengths include:

• Project coordination and organizational planning
• Executive presence and professionalism when supporting senior leadership
• Strong written and verbal communication skills, including employee engagement and marketing-style communications
• Experience coordinating large-scale events, conferences, vendors, and stakeholder activities
• Ability to manage multiple priorities and build relationships across teams and departments
• Provide high-level administrative support, including complex calendaring, meeting facilitation and coordination requiring strong program and operational execution

The Facilities Infrastructure & Safety (FIS) business unit is vital in ensuring the safety, security, and operational integrity of Stanford Health Care facilities while also managing disaster preparedness and complex building systems to foster a secure healthcare environment.

Facilities Administration and Operations (FAO) drives strategic alignment and continuous improvement across operational functions by leveraging data-driven processes and best practices to enhance service quality and create a safe, efficient environment.

If you are interested in joining Stanford Health Care, please read the job description below and apply online.

This is a Stanford Health Care job. A Brief Overview Sr Program Project Coordinators manage daily project activities in conjunction with project and senior project managers who provide centralized oversight/structure to multiple VP areas in executing complex, organization-wide projects (such as the 500P activation). Projects require the complex coordination of space planning, facilities construction, logistics, compliance and clinic operational planning. In addition, Senior Project Coordinators independently manage related projects of smaller scope.

Senior Project Coordinators assume responsibility for key project team members, deliverables and activities, resource/equipment/information coordination. Senior Project Coordinators use their independent judgement to resolve or triage critical issues, identify risks and escalations, provide project schedule updates and exercise financial responsibility.

• Independently manages smaller scale projects.
• Solely responsible for project outcomes and successful execution of activations related to opening.
• Provides direction to project team members, determines and plans day-to-day project activities and apportions project work among team members. Ensures project team members have the tools, processes and standard work necessary to complete activities.
• Working from project plans, identifies task owners and schedules and provides day-to-day coordination of project related tasks. Identifies potential problems/impediments and resolves as appropriate. Keeps the project focused on its objectives. Identifies missed deadlines, assesses impact and appropriate mitigation efforts. Identifies interdependencies and adjusts timetables/tools as necessary. Works with affected parties to ensure satisfactory project completion.
• Plan and develop the initial project schedule, making certain that all scheduling conflicts are resolved. Use independent judgement in triaging critical issues, escalations and action items.
• Updates Project status, schedules, IMP, timeline, issues/risks, escalations, next steps, accomplishment, budget etc. in project management tool.
• Coordinate and independently lead and manage project committees, work groups, taskforce and other project meetings. Responsible for complex scheduling activities. Prepare materials for meetings and education sessions. Orchestrates and oversees the execution of project special events (dress rehearsals, mock surveys, mock moves, first patient day).
• Provides input on and determines…