Accounts Payable Supervisor

Accounts Payable Supervisor

Charlie Gilmur with Robert Half is looking for an Accounts Payable Supervisor to lead daily payables operations and support accurate, timely vendor payments in Newberg, Oregon. This role combines hands-on invoice processing with team oversight, requiring strong judgment, organization, and follow-through across multiple payment channels. The ideal candidate brings solid accounts payable experience, communicates effectively with vendors and internal teams, and maintains a high standard of accuracy in a fast-paced accounting environment.

Responsibilities:

• Lead day-to-day accounts payable activities, ensuring invoices are reviewed, approved, and paid accurately within established timelines.
• Build and maintain productive relationships with vendors while addressing payment questions and resolving account issues professionally.
• Verify invoice details against purchase orders, pricing terms, and supporting documentation before releasing payments.
• Manage payment processing through checks, drafts, wire transfers, and ACH, including preparation of remittance details and proper account application.
• Reconcile vendor statements and open receiving items, partnering with purchasing and suppliers to investigate and clear discrepancies.
• Oversee credit card statement review and ensure charges are coded and recorded correctly in accordance with company procedures.
• Maintain 1099 records and support year-end reporting by keeping vendor tax documentation complete and up to date.
• Assign work across the accounts payable team, monitor priorities, and help balance workloads to meet departmental needs.
• Prepare, organize, and retain accounting records, reports, and spreadsheets, including data exports from financial systems as requested by management.
• Provide additional accounting support and complete other department-related tasks as needed.