Accounts Payable Clerk

Job Title:

Accounts Payable Specialist

Job Description

This role focuses on managing the accounts payable inbox, processing invoices in a fully digital environment, and supporting the transition to an enterprise resource planning (ERP) system. The Accounts Payable Specialist will handle daily invoice entry, respond to vendor and internal inquiries, and help resolve backlog issues as the department continues to enhance its digital workflow. This position offers the opportunity for long-term growth for someone who is proactive, detail-oriented, and eager to learn.

Responsibilities

+ Monitor the accounts payable inbox in Microsoft Outlook on a daily basis, respond to inquiries, and provide timely support to internal and external stakeholders (for example, questions such as "When was this invoice paid?").

+ Process and enter invoices accurately into the ERP system (Microsoft D365) and ensure all supporting documentation is complete and properly recorded.

+ Support backlog clean-up related to recent system and process changes, including updating invoices into the system as the department has transitioned to a 100% digital environment.

+ Work within Microsoft D365 and other ERP tools to maintain up-to-date accounts payable records and ensure data integrity.

+ Perform data entry for accounts payable transactions, including invoice coding, matching, and posting in accordance with established procedures.

+ Assist with reconciliations related to accounts payable, helping to identify and resolve discrepancies in a timely manner.

+ Collaborate with team members to ensure invoices are processed within required timelines and that vendors receive accurate and timely payments.

+ Communicate clearly and professionally with vendors and internal teams to resolve issues, clarify invoice details, and support a high level of customer service.

+ Demonstrate initiative by learning and understanding the full invoicing process and contributing to continuous improvement of accounts payable workflows.

+ Maintain organized records and documentation to support audits and internal reporting requirements.

Essential Skills

+ At least 1 year of accounts payable experience.

+ Hands-on experience with accounts payable processes, including invoice processing, invoicing, and payable administration.

+ Proficiency with Microsoft Outlook, including managing a shared inbox and responding to a high volume of emails.

+ Experience working with an ERP system;
Microsoft D365 experience is preferred, and experience with other ERP systems is acceptable.

+ Ability to perform accurate and efficient data entry for accounts payable transactions.

+ Proficiency with Microsoft Office, including Microsoft Excel, for basic reporting and reconciliations.

+

Experience with reconciliations related to accounts payable or similar financial processes.

+ More than basic Quick Books experience, with exposure to broader or more complex systems and workflows.

+ Strong attention to detail and accuracy in handling financial data.

+ Effective written and verbal communication skills to support internal and external customer service.

+ Self-starter mindset with eagerness to learn and understand the end-to-end invoicing process.

Additional

Skills & Qualifications

+ Experience working in a fully digital accounts payable environment.

+ Prior exposure to large corporate or headquarters settings.

+ Demonstrated ability to adapt to new systems and processes, especially during technology transitions.

+ Customer service orientation and a strong focus on teamwork.

+ Willingness to receive training and apply feedback to continuously improve performance.

+ Ability to prioritize tasks and manage time effectively in a fast-paced environment.

Work Environment

This role is based onsite at a headquarters campus, offering a professional office setting with access to modern systems and tools. The standard work schedule is approximately 8:00 a.m. to 5:00 p.m., with some flexibility to accommodate unique needs when possible. The department operates in a fully digital accounts payable environment, using Microsoft D365 as the primary ERP system along with Microsoft Outlook and other Microsoft Office applications.…