Finance Specialist; Part-Time

Job Overview

The Fiscal Specialist performs a variety of professional and technical duties related to fiscal, financial and accounting functions of the District. This position is responsible for day‑to‑day transactional fiscal activities, maintaining accurate financial records, supporting audits and completing reporting requirements. The role operates under the supervision of the HR Coordinator and is cross‑trained with HR functions to ensure continuity of operations during absences.

• Processes and maintains Accounts Payable and Accounts Receivable transactions to ensure timely and accurate financial operations.
• Performs bank and account reconciliations to maintain accuracy and integrity of District financial records.
• Maintains and updates the general ledger, GASB‑related items, fixed asset records, and supporting documentation to ensure compliance with accounting standards.
• Inputs and maintains financial data within accounting and reporting systems to support accurate reporting and audits.
• Compiles financial data and prepares routine reports to support management review and decision‑making.
• Supports year‑end closeout activities and coordinates documentation for external auditors.
• Ensures that all legally required financial reports and filings are accurately completed and submitted on time.
• Assists with budget tracking and expenditure monitoring to support fiscal oversight.

• Assists with procurement documentation and financial tracking related to District purchases.
• Provides clerical and administrative support, including answering phones, receiving the public, routing calls, and responding to inquiries.
• Operates standard office equipment and financial software to support daily tasks.
• Coordinates with HR for payroll functions as needed.
• Assists with limited personnel record support and HR functions as directed, without exercising HR authority.
• Works with auditors and provides requested financial documentation to ensure compliance.
• Attends trainings to stay current on policies, procedures, and best practices.
• Performs other related duties as assigned to support District operations.

• Experience with Accounts Payable, Accounts Receivable and basic general ledger functions.
• 1 or more years of professional experience in these areas.
• Knowledge of applicable government accounting regulations.
• Proficiency in standard office and accounting software; ability to learn District‑specific systems.
• Strong attention to detail, organizational skills and ability to meet deadlines.

• 3 or more years of experience administering Accounts Payable, Accounts Receivable and general ledger functions in a local government setting.
• 3 or more years of experience with financial, payroll and/or human resources information systems in a government setting, including but not limited to Paychex, Springbrook, Neo Gov, Workday, Rippling or Bamboo
  
  HR.
• 2 or more years of experience conducting bank statement reconciliations and related tasks in a local government setting.
• 2 or more years of experience facilitating employee onboarding, professional development activities or trainings.

• Requires the ability to sit, stand and work at a desk for extended periods of time.
• Requires frequent use of computers, phones and standard office equipment.
• Requires the ability to concentrate on detailed financial information with accuracy.

Work is performed primarily in a professional office environment with regular interaction with employees, vendors, and the public. The position requires handling sensitive financial information with discretion.

This is a part‑time position, typically working up to 20–25 hours per week during standard business hours. Hours may vary based on operational needs, month‑end or audit requirements. District‑recognized holidays are not typically worked.

Compensation is administered via the Chehalem Park and District’s Pay Plan. The current Pay Plan is available within the Personnel portion of the District’s adopted budget.

Chehalem Park and Recreation District is an equal opportunity employer. We encourage applications from all qualified individuals and do not discriminate. If you need accommodation during the application process, please contact our office.