Human Resources Coordinator

The HR Coordinator performs a wide range of professional and technical duties related to human resources functions in support of the district’s employees and operations while ensuring accuracy and confidentiality.

• Maintains all district personnel records to ensure accuracy, confidentiality, and legal compliance.
• Assists, guides, and trains supervisors and managers in payroll, personnel practices, and human resources procedures to promote consistent application of policies across departments.
• Processes, tracks, reports, and maintains employee benefits, including leaves, to ensure employees receive accurate benefits and the district meets obligations.
• Coordinates employee onboarding processes to ensure timely and compliant employee entry.
• Supports compliance with employment‑related laws and record retention requirements to reduce organizational risk.
• Supports and administers classification and compensation processes, including job descriptions, pay increases, and related documentation, to promote internal equity and organizational consistency.
• Investigates and assists in resolving HR‑related complaints to promote a respectful and compliant workplace.
• Inputs and maintains employee and payroll‑related data to support accurate compensation and reporting.
• Serves as a primary point of contact for employee HR questions to provide guidance and clarity.
• Supervises one (1) employee, including assigning work, providing training and guidance, and participating in performance management, while ensuring both positions are cross‑trained to maintain operational continuity and effective coordination between HR, fiscal, and finance functions.

• Provides clerical and administrative support, including answering phones, receiving the public, routing calls, and responding to inquiries, to support efficient front‑office operations.
• Receives, distributes, and processes incoming and outgoing mail.
• Assists with or processes accounting‑related functions as assigned to support continuity of operations and internal controls.
• Works with auditors and provides requested documentation related to personnel, payroll, and benefits to ensure audit compliance.
• Attends trainings to stay current on policies, procedures, and best practices, ensuring compliance and effective performance in the role.
• Performs other related duties as assigned by the superintendent to support district operations and evolving organizational needs.

• Experience supporting or administering HR functions.
• Knowledge of applicable employment laws and regulations (e.g., wage and hour, leave laws, personnel record requirements).
• Experience in standard office software and the ability to learn payroll and accounting systems.
• Experience with payroll, financial, or human resources information systems.
• Strong organizational skills, attention to detail, and ability to maintain confidentiality.

• Three or more years of professional HR experience within a local government setting.
• Two or more years of experience administering a human resources information system in a local government setting.
• Two or more years of experience administering a payroll information system, including but not limited to Paychex or ADP.
• Experience managing benefits programs, including but not limited to health care and 401(k) plans.

• Requires the ability to sit, stand, and work at a desk for extended periods of time.
• Requires frequent use of computers, phones, and standard office equipment.
• Must have the mental focus and attention to detail necessary to manage sensitive and confidential information accurately.

Work is performed primarily in a professional office environment with regular interaction with employees, supervisors, and the public. The position involves routine exposure to confidential and sensitive information and requires discretion and sound judgment.

This position typically works 40 hours per week during standard business hours. Occasional additional hours may be required to meet operational needs. District‑recognized holidays are paid time off and are not typically worked.

Compensation is administered via the Chehalem Park and Recreation District’s Pay Plan. Employee benefits include health insurance, paid time off, paid holiday leave, 401(k) retirement plan, and employee perks and discounts at district facilities.

Chehalem Park and Recreation District is an equal opportunity employer. We encourage applications from all qualified individuals and do not discriminate. If you need accommodation during the application process, please contact our office.