Administrative Fire Engineer

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Professional

6 days ago Requisition

Job Posting Title Administrative Assistant - Fire

Under occasional supervision, administrative and emergency functions as related to general fire department work to support the safety of our firefighters, our community, and carrying out the department’s mission. Work involves performing data entry, assisting citizens and officers, maintaining files, and preparing various reports and records as needed. Responds to emergencies as needed and performs operational tasks following the National Incident Command System.

Occasionally, fills in for Shift Personnel acting as a fire engineer. Reports directly to the Fire Chief for daily operations. Reports to Incident Commander on fire scenes.

• Compiles, prepares, and processes administrative reports including memorandums, applications, evaluations, incident reports, leave slips, purchase orders, and general office correspondence.
• Performs computer operations including ensuring efficient operation of computers, backing up data regularly, performing data entry, proofing entry, and printing various reports.
• Prepares and submits NFIRS data to state collection.
• Prepares and submits one percent data to state collection.
• Prepares purchase orders for various supplies and equipment to maintain efficient inventory of supplies and equipment.
• Handles all daily expenditure functions by receiving, categorizing, allocating, charging, and documenting for accounts payable.
• Reviews timesheets: records all information as required; maintains personnel information and files.
• Schedules all events, inspections, smoke alarm installations, and other staff events on our software.
• Contacts vendors for equipment repair when necessary.
• Maintains bank accounts for the department; makes bank deposits.
• Assists with preparation of departmental budget.
• Assists with fire prevention to include budgeting and ordering of material.
• Ensure that all incident reports have been recorded in the computer system by the office.
• Prepares transient reports; ensures that payments are submitted. Submits all accounts payable for the department to City Hall for payment.
• Receives and/or reviews various records and reports such as incident reports, training reports, and staffing reports.
• Operates a variety of equipment such as copy machine, printer, fax machine, calculator, label maker, radio, computer workstation, etc.
• Uses a variety of supplies such as writing instruments, hole punch, file folders, copy paper, scissors, general office supplies, etc.; and a variety of computer software such as reporting software, Microsoft Office, Microsoft Excell, Internet, etc.
• Interacts and communicates with various groups and individuals such as coworkers, South Carolina Fire Academy, South Carolina Fire Safe, South Carolina Fire Marshal Office, citizens, and visitors.
• Responds to a variety of emergencies as needed. Maintains all requirements for interior firefighter operation and driver/operator for Newberry Fire Department.
• Assists in maintaining equipment readiness as needed.

• Answers to the public’s request to include public education events, fire reports, station tours, smoke alarms, inspections, etc.
• Attends training as required
• Performs general administrative/office duties as required, including typing reports and correspondence, entering, and retrieving computer data, copying, and filing documents, sending and receiving faxes, establishing and maintaining filing systems, etc.
• Performs other related duties as required.

Requires a technical college diploma supplemented by two to three years of responsible secretarial or clerical experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills, and abilities. Must have a valid South Carolina driver’s license. Must…